MINUTES

 

KEDC Board of Directors

June 5, 2007

Hyatt Regency Downtown, Lexington, Kentucky

 

The Kentucky Educational Development Corporation (KEDC) Board of Directors met on June 5, 2007 at the Holiday Inn, Lexington, Kentucky.  Present were the following members and guests:

 

Members Present:

Mr. John Paul Amis, Supt., Perry County Schools

Mr. Steve Butcher, Supt., Wolfe County Schools
Dr.  Susan Compton, Supt., Russell Independent Schools

Ms. Kelley Crain, Supt., Fleming County Schools
Mr. Phil Eason, Supt., Ashland Independent Schools

Mr. Tim Eaton, Supt., Pulaski County Schools

Mr. Burt Hensley, Supt., Estill County Schools

Ms. Nancy Simmons representing Mr. Bruce Johnson, Supt., Mercer County Schools
Mr. Marshall Kemp, Supt., Logan County Schools

Mr. Charles Mitchell, Supt., Menifee County Schools
Mr. Lonnie Morris, Supt., Powell County Schools
Mr. Gary Rye, Supt., Dayton Independent Schools
Mr. Coy Samons, Supt., Supt., Paintsville Independent Schools
Mr. Wilson Sears, Supt., Somerset Independent Schools

Mr. Larry Warren, Supt., Barbourville Independent Schools

Mr. John Williams, Supt., Elliott County Schools
Mr. John Younce, Supt., Greenup County Schools

 

Members Not Present:

Mr. Lonnie Anderson, Supt., Whitley County Schools

Mr. Ray Ball, Supt., McCreary County Schools

Mr. Mark Blackburn, Supt., Martin County Schools
Mr. Chuck Brown, Supt., Robertson County Schools
Mr. Dennis W. Byrd, Supt., Williamsburg Independent Schools

Mr. Mike Caudill, Supt., Madison County Schools
Mr. Gary Conkin, Supt., Berea Independent Schools

Mr. Roger Cook, Supt., Russellville Independent Schools

Mr. John Cordle, Supt. Augusta Independent Schools
Mr. John T. Dalton, Supt., Wayne County Schools

Dr. Michael Eberbaugh, Supt., Bullitt County Schools

Dr. Paul W. Fanning, Supt., Floyd County Schools
Ms. Darlene Gee, Supt., Carter County Schools
Mr. Joe Dan Gold, Supt., Morgan County Schools

Mr. Larry Hammond, Supt., Rockcastle County Schools
Ms. Linda Hatter, Supt., Casey County Schools

Mr. Ralph Hoskins, Supt., Jackson County Schools
Mr. Walter “T” Hulett, Supt., Knox County Schools
Mr. Joe Hunley, Supt., Magoffin County Schools
Ms. Nancy Hutchinson, Supt., Bath County Schools
Mr. Bruce Johnson, Supt., Mercer County Schools
Dr. Janice Lantz, Supt., Nelson County Schools

Mr. Roger Marcum, Supt., Marion County Schools

Mr. Jeff May, Supt., Lawrence County Schools
Mr. Ed McNeel, Supt., Corbin Independent Schools
Mr. Frank Melvin, Supt., Raceland-Worthington Independent Schools
Mr. Marvin Moore, Supt., Rowan County Schools

Mr. Tim Moore, Supt., Mason County Schools
Mr. Bill Musick, Supt., Fairview Independent Schools

Mr. Howard Osborne, Supt., Boyd County Schools

Mr. Scott Pierce, Supt., Russell County Schools

Mr. Homer Radford, Jr., Supt., E. Bernstadt Independent Schools

Mr. Maurice Reeder, Supt., Lewis County Schools
Mr. Donnie Robison, Supt., Monticello Independent Schools

Mr. Stu Silberman, Supt., Fayette County Schools

Mr. Larry Sparks, Supt., Leslie County Schools

Mr. George Thompson, Supt., Bell County Schools

Mr. Steve Trimble, Supt., Johnson County Schools
Mr. Paul Upchurch, Supt., Oldham County Schools
Mr. Patrick Waddell, Supt., Supt., Edmonson County Schools

Mr. Roger Wagner, Supt., Pike County Schools
Mr. Rick Walker, Supt., Science Hill Independent Schools

Dr. Teresa Wallace, Supt., Lincoln County Schools
Mr. Richard Webb, Supt., Burgin Independent Schools

Mr. Mike White, Supt., Pineville Independent Schools
Mr. Darryl Wilder, Supt., Middlesboro Independent Schools
Mr. Larry Woods, Supt., Butler County Schools

Mr. Raymond Woolsey, Supt., Garrard County Schools

 

Guests Present:

Mr. Beau Barns, KTRS

Mr. Wendell Emerson, Ross, Sinclair, and Associates

Mr. Gary Harbin, KTRS

Mr. Pete Miller, Facilities Consultant

Ms. Brenda Sears, spouse of Supt. Wilson Sears

Mr. Bill Scott, KSBA

Ms. Nancy Simmons, Mercer County Schools

Ms. Angela Sneed, EPSB

Mr. Tom Sledge, American Fidelity

 

KEDC Staff Present

Mr. Stan Riggs, Executive Director & Board Secretary/Treasurer
Ms. Curta Niece, Bookkeeper

Ms. Susan Ramey, Procurement Specialist

Mr. Steve Smith, Director of Business Services
            Ms. Tammy Vonderheide, Business Manager

Mr. Rocky Wallace, Director of Instructional Support

Ms. Terri White, Executive Assistant / Webmaster

Mr. Tim Crawford, KEDC Board Attorney

 

The KEDC Board of Directors meeting was called to order on Tuesday, June 5, 2007, at 3:00 PM by Chairman Tim Eaton with seventeen (17) members present. Ms. Kelley Crain, Chair-elect introduced and welcomed the guests to the Board of Directors meeting.

 

Presentations

 

The following retiring superintendent was recognized with a plaque commemorating his service:

Dr. Michael Eberbaugh,  Bullitt County Schools.

 

The following were presented plaques proclaiming them as KEDC Outstanding Superintendents:

Mr. John Younce, Greenup County Schools, and Mr. Wilson Sears, Somerset Independent Schools.

 

Guest Speakers

 

Mr. Bill Scott, KSBA, gave a update from the Kentucky Legislature.

 

Mr. Gary Harbin and Mr. Beau Barns, KTRS, gave an update from Kentucky Teacher’s Retirement.

 

Mr. Pete Miller, Faculties Consultant, introduced a program on effective facilities management for schools.

 

Mr. Lonnie Morris, Chairman of the KEDC Bylaws and Policy Committee, presented the second reading of KEDC Bylaws and Policy Amendments. 
On the recommendation of the Bylaws and Policy Committee Chairman Mr. Lonnie Morris, representing the full committee, the bylaws and policy amendments were given second reading and approved on a motion by Mr. Lonnie Morris, and seconded by Mr. Gary Rye.

 

Nominating Committee Report

 

Mr. Larry Warren reported for the Nominating Committee with a nomination of Mr. Coy Samons as Chair-Elect for 2007-2008. Chairman Tim Eaton asked if there were additional nominations from the floor and none were offered.


On a motion by Mr. Gary Rye, and seconded by Mr. Steve Butcher,  Mr. Coy Samons, Superintendent of Paintsville Independent Schools, was elected Chair-elect for Fiscal Year 2007-2008.

 

 

BUSINESS SESSION AGENDA

 

1.      Call to Order/Confirm Presence of Quorum (>25% requires 17 of 64 voting members)

      Chairman Tim Eaton declared that a quorum was present.

 

2.      Executive  Committee Report & Recommendations – Ms. Kelley Crain
On the recommendation of the Executive Director, the Consent Items ( 3.1 –  3.14.16), were   approved on a motion by Mr. John Paul Amis, and seconded by Mr. Coy Samons.

 

3.      Actions By Consent

 

3.1.   Approval of Minutes

Recommend approval of the attached minutes of the April 18-19, 2007 regular meeting.

 

3.2.   Approval of Financial Report and Orders of the Treasurer

Recommend approval of the financial report for April 2007 and the Orders of the Treasurer for the period of April 1 through April 30, 2007 and May 1 through May 31, 2007.

 

3.3.   May Financial Report

The early June meeting date did not allow sufficient time to close May and present the Financial Reports.  These will be presented at the July meeting.

 

3.4.   Create Position of Part-Time Temporary Carpenter Helper

Recommend creating the position of Part-time Temporary Carpenter Helper.

 

3.5.   Personnel Report

Recommend that the Board acknowledge receipt of the Executive Director’s Report on Personnel Actions as follows:

 

3.5.1.            Employed Joseph Smith, part-time temporary Carpenter Helper, effective May 21, 2007, to be paid $9.19 per hour.

3.5.2.            Employed Robert Ferrell, part-time temporary Carpenter Helper, effective May 21, 2007, to be paid $9.19 per hour. 

3.5.3.            Assigned Tom Springer to Technology Services Team Leader Class 3, Step 0, effective May 3, 2007.

3.5.4.            Accepted the resignation of LeAnn Johnson, Elliott County Corrections Instructor’s Aide, effective May 11, 2007.

3.5.5.            Accepted the resignation of Ross Hayes, Martin County Adult Education Instructor, effective May 31, 2007.

3.5.6.            Terminated Kevin Cisco, Technology Services Team Helper, effective June 4, 2007.

 

3.6.   KEDC as Fiscal Agent for EKCSMT

Recommend approval for KEDC to continue serving as fiscal agent under the same terms for the East Kentucky Center for Science, Math and Technology for FY07-08 for payroll services.

 

3.7.   KEDC as Fiscal Agent for Special Education Cooperatives

Recommend approval for KEDC to serve as fiscal agent for the Big East Special Education Cooperative, the Upper Cumberland Special Education Cooperative, and the Wilderness Trail Special Education Cooperative for the 2007-2008 fiscal year including creating positions and/or entering into MOA’s as necessary for the employees of the cooperatives.

 

3.8.   Grant Approvals

3.8.1.      Recommend approval and endorsement of a grant application that will support a Smaller Learning Communities Grant on behalf of Lincoln County High School, Madison County Southern High School, Madison County Central High School,  Nelson County High School, Johnson Central High School, Knox Central High School and Perry Central High School. 

 

3.8.2.      Recommend approval and endorsement of a grant application for Adult Education  funding for the following counties:

·         Carter County ABE - $241,819.00

·         Elliott County ABE - $79,745.00

·         Greenup County ABE - $264,954.00

·         Greenup County Corrections - $5,817.00

·         Lincoln County ABE - $212,423.00

·         Martin County ABE - $138,675.00

·         Menifee County ABE - $74,059.00

·         Mercer County ABE - $135,987.00

 

3.9.   KEDC Insurance Coverage Renewal For 2007-2008

3.9.1.            Recommend accepting the renewal offer for all lines of insurance through the Kentucky Schools Boards Insurance Trust for the following:

·         Property/Casualty Package which includes General Liability, Educators Legal Liability, Fleet, & Property - $16,117.03

·         Umbrella which applies to GL, ELL, and Fleet - $398.24

·         Worker’s Compensation - $5,108.45

TOTAL - $21,623.72

 

3.10.   Contract for Temporary Services

Recommend authorizing Executive Director to utilize Kelly Services for temporary employees as needed to fill in for regular employees or when additional temporary help is needed for short term or special projects.

 

3.11.   Authorize Bids for Passenger Vehicles

3.11.1.  Recommend authorizing soliciting bids for passenger vehicles with bid specifications to be developed by staff.  Approve authorizing Executive Director to award bids based on need and available funds and to report any awards at the July 2007 Board meeting.

 

3.12.   Collective Bidding

3.12.1.  Recommend acknowledgement of the Executive Director’s approval of bid contracts with the following list of vendors from the CLS2007.007 Catalog/Price List/Store Shelf bids which were opened and made effective on April 23, 2007.  We received 35 bids for CLS2007.007, of which 24 have been awarded, and 11 were rejected.  

 

Alternative View

Newtech Systems, Inc.

Brandeis Machinery & Supply Company

Ohio Valley Security & Technology

Carmac Embroidery

Rebel Productions

Dine Company

Rehab Street

EAI Edcation Inc

SafTnet-AlertNow

Electronic Business Machines

SmileMakers

Forest Scientific Corporation

Superior Office Service, Inc.

Health Connection, Llc

Tape Company, The

Holderfield Battery Company

Utrecht Art Supplies

Interstate Security Systems, Inc

Voltexx

Jordan Printing

Whayne Supply Company

Nebraska Scientific

WonWay Communations

 

 

3.12.2.  Recommend acknowledgement of the Executive Director’s approval of bid contracts with the following list of vendors from the CLS2007.008 Catalog/Price List/Store Shelf bids which were opened and made effective on April 23, 2007.  We received 33 bids for CLS2007.008, of which 24 have been awarded, and 9 were rejected.  

 

Adirondack Direct

Ohio Valley Trophy and Awards

All Kids Jump

Otis Spunkmeyer

Aqua Treat Of Kentucky, Inc.

Rainbow Sports & Printing

Ashland Furnace Company

Rhythm Band Instruments, Inc.

Business Printing America - Georgetown

Rogers Athletic

Gateway

Say What Screen Printing & Embroidery

Kendall And Son Ltd.

School House Planning Dba Tri-State Buil

Kustom Designs

SmileMakers

M.A.S.A.

The Book Gallery

Nebraska Scientific

Tri-State Industrial Supply, Inc.

Noel's Plumbing Supply Inc

Valley Wholesale Foods,Inc.

Office Solutions

Zee Medical Inc.

 

3.12.3.  Recommend acknowledgement of the Executive Director’s approval of bid contracts with the following list of vendors from the CLS2007.009 Catalog/Price List/Store Shelf bids which were opened and made effective on April 29, 2007.  We received 19 bids for CLS2007.009, of which 13 have been awarded, and 6 were rejected.  

 

B&J Battery, Inc.

Nor-Com, Inc

Carco Trucking, Inc.

Printed Products

Crace & Company, Inc.

Rene Advertising Specialties

Discount School Supply

Spirit Services

Hub City Printing, Inc.

Steps To Literacy

Landmark Sprinkler Inc.

Voltexx

Mid-American Chemical

 

 

3.12.4.        Authorize Bid Award for Milk, Bread, & Ice Cream

Recommend authorizing the Executive Director to award bids for Milk, Bread, & Ice Cream to be opened on June 15, 2007, to be effective July 1, 2007.

 

3.12.5.        Authorize Bid Award for Copy Paper

Recommend authorizing the Executive Director to award bids for Copy Paper to be opened on June 15, 2007, to be effective July 1, 2007.

 

3.12.6.        Authorize Bid Award for Office-School Supplies

Recommend authorizing the Executive Director to award bids for Office-School Supplies to be opened on June 15, 2007, to be effective July 1, 2007.

 

3.12.7.        Approve Revised Bid Specifications for Catalog/Price List/Store Shelf, Copy Paper, Bakery, Dairy,  Ice Cream, Multimedia, and Office-School Supplies

Recommend acknowledgement of the Executive Director’s modifications to the Catalog/Price List/Store Shelf, Bakery, Copy Paper, Dairy, Ice Cream, Multimedia and Office-School Supply bid specifications.

 

3.12.8.        Multimedia Preferred Vendor Supplemental Bid

 

3.12.8.1.        Bids were received for the Multimedia Supplemental Bid PV-MM-2006-07.001 from the following vendors: