Kentucky Educational Development

Kentucky Educational

Development Corporation (KEDC)

Regular Board Meeting

Tuesday, June 5, 2007 3:00 – 5:00 PM

Holiday Inn, Lexington, Kentucky

MR. Tim Eaton, CHAIRPERSON

BUSINESS SESSION AGENDA

1. Call to Order/Confirm Presence of Quorum (>25% requires 17 of 64 voting members)

2. Executive Committee Report & Recommendations – Ms. Kelley Crain

3. Actions By Consent

3.1. Approval of Minutes

Recommend approval of the attached minutes of the April 18-19, 2007 regular meeting.

3.2. Approval of Financial Report and Orders of the Treasurer

Recommend approval of the financial report for April 2007 and the Orders of the Treasurer for the period of April 1 through April 30, 2007 and May 1 through May 31, 2007.

3.3. May Financial Report

The early June meeting date did not allow sufficient time to close May and present the Financial Reports. These will be presented at the July meeting.

3.4. Create Position of Part-Time Temporary Carpenter Helper

Recommend creating the position of Part-time Temporary Carpenter Helper.

3.5. Personnel Report

Recommend that the Board acknowledge receipt of the Executive Director’s Report on Personnel Actions as follows:

3.5.1. Employed Joseph Smith, part-time temporary Carpenter Helper, effective May 21, 2007, to be paid $9.19 per hour.

3.5.2. Employed Robert Ferrell, part-time temporary Carpenter Helper, effective May 21, 2007, to be paid $9.19 per hour.

3.5.3. Accepted the resignation of LeAnn Johnson, Elliott County Corrections Instructor’s Aide, effective May 11, 2007.

3.5.4. Accepted the resignation of Ross Hayes, Martin County Adult Education Instructor, effective May 31, 2007.

3.6. KEDC as Fiscal Agent for EKCSMT

Recommend approval for KEDC to continue serving as fiscal agent under the same terms for the East Kentucky Center for Science, Math and Technology for FY07-08 for payroll services.

3.7. KEDC as Fiscal Agent for Special Education Cooperatives

Recommend approval for KEDC to serve as fiscal agent for the Big East Special Education Cooperative, the Upper Cumberland Special Education Cooperative, and the Wilderness Trail Special Education Cooperative for the 2007-2008 fiscal year including creating positions and/or entering into MOA’s as necessary for the employees of the cooperatives.

3.8. Grant Approvals

3.8.1. Recommend approval and endorsement of a grant application that will support a Smaller Learning Communities Grant on behalf of Lincoln County High School, Madison County Southern High School, Madison County Central High School, Nelson County High School, Johnson Central High School, Knox Central High School and Perry Central High School.

3.8.2. Recommend approval and endorsement of a grant application for Adult Education funding for the following counties:

· Carter County ABE - $241,819.00

· Elliott County ABE - $79,745.00

· Greenup County ABE - $264,954.00

· Greenup County Corrections - $5,817.00

· Lincoln County ABE - $212,423.00

· Martin County ABE - $138,675.00

· Menifee County ABE - $74,059.00

· Mercer County ABE - $135,987.00

3.9. KEDC Insurance Coverage Renewal For 2007-2008

3.9.1. Recommend accepting the renewal offer for all lines of insurance through the Kentucky Schools Boards Insurance Trust for the following:

· Property/Casualty Package which includes General Liability, Educators Legal Liability, Fleet, & Property - $16,117.03

· Umbrella which applies to GL, ELL, and Fleet - $398.24

· Worker’s Compensation - $5,108.45

TOTAL - $21,623.72

3.10. Contract for Temporary Services

Recommend authorizing Executive Director to utilize Kelly Services for temporary employees as needed to fill in for regular employees or when additional temporary help is needed for short term or special projects.

3.11. Authorize Bids for Passenger Vehicles

3.11.1. Recommend authorizing soliciting bids for passenger vehicles with bid specifications to be developed by staff. Approve authorizing Executive Director to award bids based on need and available funds and to report any awards at the July 2007 Board meeting.

3.12. Collective Bidding

3.12.1. Recommend acknowledgement of the Executive Director’s approval of bid contracts with the following list of vendors from the CLS2007.007 Catalog/Price List/Store Shelf bids which were opened and made effective on April 23, 2007. We received 35 bids for CLS2007.007, of which 24 have been awarded, and 11 were rejected.

Alternative View	Newtech Systems, Inc.
Brandeis Machinery & Supply Company	Ohio Valley Security & Technology
Carmac Embroidery	Rebel Productions
Dine Company	Rehab Street
EAI Edcation Inc	SafTnet-AlertNow
Electronic Business Machines	SmileMakers
Forest Scientific Corporation	Superior Office Service, Inc.
Health Connection, Llc	Tape Company, The
Holderfield Battery Company	Utrecht Art Supplies
Interstate Security Systems, Inc	Voltexx
Jordan Printing	Whayne Supply Company
Nebraska Scientific	WonWay Communations

3.12.2. Recommend acknowledgement of the Executive Director’s approval of bid contracts with the following list of vendors from the CLS2007.008 Catalog/Price List/Store Shelf bids which were opened and made effective on April 23, 2007. We received 30 bids for CLS2007.008, of which 22 have been awarded, and 8 were rejected.

Adirondack Direct	Otis Spunkmeyer
All Kids Jump	Rainbow Sports & Printing
Aqua Treat Of KY, Inc.	Rhythm Band Instruments, Inc.
Business Printing America - Georgetown	Rogers Athletic
Gateway	Say What Screen Printing & Embroidery
Kendall And Son Ltd.	School House Planning Dba Tri-State Building
M.A.S.A.	SmileMakers
Nebraska Scientific	The Book Gallery
Noel's Plumbing Supply Inc	Tri-State Industrial Supply, Inc.
Office Solutions	Valley Wholesale Foods,Inc.
Ohio Valley Trophy and Awards	Zee Medical Inc.

3.12.3. Authorize Bid Award for Milk, Bread, & Ice Cream

Recommend authorizing the Executive Director to award bids for Milk, Bread, & Ice Cream to be opened on June 15, 2007, to be effective July 1, 2007.

3.12.4. Authorize Bid Award for Copy Paper

Recommend authorizing the Executive Director to award bids for Copy Paper to be opened on June 15, 2007, to be effective July 1, 2007.

3.12.5. Authorize Bid Award for Office-School Supplies

Recommend authorizing the Executive Director to award bids for Office-School Supplies to be opened on June 15, 2007, to be effective July 1, 2007.

3.12.6. Approve Revised Bid Specifications for Catalog/Price List/Store Shelf, Copy Paper, Bakery, Dairy, Ice Cream, Multimedia, and Office-School Supplies

Recommend acknowledgement of the Executive Director’s modifications to the Catalog/Price List/Store Shelf, Bakery, Copy Paper, Dairy, Ice Cream, Multimedia and Office-School Supply bid specifications.

3.12.1. Multimedia Preferred Vendor Supplemental Bid

The Multimedia supplemental bid for a new product line has been released and is due to be opened Friday, June 1^st, 2007. A recommendation will be presented at the June Board meeting.

3.13. Schedule of KEDC Board Meetings for FY 2007-08

Recommend approval of the schedule of KEDC board meetings for the 2007-2008 fiscal year as follows:

July 18, 2007 – Galt House Hotel – Louisville, KY (in conjunction with KASA)

September 19-20, 2007 – Hyatt Regency, Downtown Lexington, KY

October 17-18, 2007 – Hyatt Regency, Downtown Lexington, KY

November 14-15, 2007 – Embassy Suites, Lexington, KY

January 16-17, 2008 – Embassy Suites, Lexington, KY

February 20-21, 2008 – Embassy Suites, Lexington, KY

March 19-20, 2008 – Hyatt Regency, Lexington, KY

April 2008 – TBD

June 2008 - TBD

NO MEETINGS IN AUGUST, DECEMBER, OR MAY