MINUTES

MINUTES

KEDC Board of Directors

April 16-17, 2008

Embassy Suites, Lexington, Kentucky

The Kentucky Educational Development Corporation (KEDC) Board of Directors met on April 16-17, 2008 at the Embassy Suites, Lexington, Kentucky. Present were the following members and guests:

Members Present:

Mr. John Paul Amis, Supt., Perry County Schools

Mr. Steve Butcher, Supt., Wolfe County Schools

Mr. Dennis W. Byrd, Supt., Williamsburg Independent Schools

Dr. Susan Compton, Supt., Russell Independent Schools

Mr. John T. Dalton, Supt., Wayne County Schools
Mr. Tim Eaton, Supt., Pulaski County Schools

Mr. Joe Dan Gold, Supt., Morgan County Schools
Mr. Larry Hammond, Supt., Rockcastle County Schools
Ms. Linda Hatter, Supt., Casey County Schools
Mr. Walter “T” Hulett, Supt., Knox County Schools

Ms. Nancy Hutchinson, Supt., Bath County Schools
Mr. Bruce Johnson, Supt., Mercer County Schools

Mr. Frank Melvin, Supt., Raceland-Worthington Independent Schools
Mr. Charles Mitchell, Supt., Menifee County Schools

Mr. Tim Moore, Supt., Mason County Schools

Mr. Lonnie Morris, Supt., Powell County Schools

Mr. Bill Musick, Supt., Fairview Independent Schools

Mr. Howard Osborne, Supt., Boyd County Schools
Mr. Coy Samons, Supt., Supt., Paintsville Independent Schools

Mr. Wilson Sears, Supt., Somerset Independent Schools

Mr. Steve Trimble, Supt., Johnson County Schools

Mr. Rick Walker, Supt., Science Hill Independent Schools

Mr. Larry Warren, Supt., Barbourville Independent Schools

Mr. Henry Webb, Supt., Floyd County Schools

Mr. Richard Webb, Supt., Burgin Independent Schools

Mr. Darryl Wilder, Supt., Middlesboro Independent Schools

Mr. John Williams, Supt., Elliott County Schools

Members Not Present:

Mr. Lonnie Anderson, Supt., Whitley County Schools

Mr. Mark Blackburn, Supt., Martin County Schools
Mr. Chuck Brown, Supt., Robertson County Schools

Mr. Gary Conkin, Supt., Berea Independent Schools

Mr. John Cordle, Supt. Augusta Independent Schools
Ms. Kelley Crain, Supt., Fleming County Schools

Mr. Keith Davis, Interim Supt., Bullitt County Schools
Mr. Phil Eason, Supt., Ashland Independent Schools

Mr. Tommy Floyd, Supt., Madison County Schools

Ms. Darlene Gee, Supt., Carter County Schools

Mr. Burt Hensley, Supt., Estill County Schools

Mr. Ralph Hoskins, Supt., Jackson County Schools
Mr. Joe Hunley, Supt., Magoffin County Schools

Mr. David Johnson, Supt., Harlan Independent Schools
Mr. Marshall Kemp, Supt., Logan County Schools

Dr. Janice Lantz, Supt., Nelson County Schools

Mr. Roger Marcum, Supt., Marion County Schools
Mr. Jeff May, Supt., Lawrence County Schools

Mr. Ed McNeel, Supt., Corbin Independent Schools

Mr. Marvin Moore, Supt., Rowan County Schools
Mr. Scott Pierce, Supt., Russell County Schools
Mr. Homer Radford, Jr., Supt., E. Bernstadt Independent Schools

Mr. Maurice Reeder, Supt., Lewis County Schools
Mr. Donnie Robison, Supt., Monticello Independent Schools

Mr. Gary Rye, Supt., Dayton Independent Schools

Mr. Stu Silberman, Supt., Fayette County Schools

Mr. Larry Sparks, Supt., Leslie County Schools

Mr. George Thompson, Supt., Bell County Schools

Mr. Paul Upchurch, Supt., Oldham County Schools
Mr. Roger Wagner, Supt., Pike County Schools
Dr. Teresa Wallace, Supt., Lincoln County Schools

Mr. Raymond Woolsey, Supt., Garrard County Schools
Mr. Donnie Wright, Supt., McCreary County Schools
Mr. Mike White, Supt., Pineville Independent Schools
Mr. John Younce, Supt., Greenup County Schools

Mr. David Young, Supt., Laurel County Schools

Guests Present:

Mr. David Baird, KSBA

Mr. Clyde Caudill, KASA

Ms. Sue Davis, KDE

Mr. James Day, Fairview Independent Schools
Mr. Wendell Emerson, Ross, Sinclair, and Associates

Dr. Blake Haselton, KASS

Mr. Bill Scott, KSBA

Mr. Tom Sledge, American Fidelity

Mr. Earnie Tacogue, TRANE
Mr. Wayne Young, KASA

KEDC Staff Present

Mr. Stan Riggs, Executive Director & Board Secretary/Treasurer

Mr. Steve Smith, Director of Business Services

Ms. Susan Ramey, Administrative Assistant

Ms. Tammy Vonderheide, Business Manager
Ms. Terri White, Executive Assistant / Webmaster

Mr. Tim Crawford, KEDC Board Attorney

The KEDC Board of Directors meeting was called to order on Wednesday, April 16, 2008, at 3:00 PM by Chair-elect Coy Samons with twenty-six (26) members present. Mr. Samons introduced and welcomed the guests to the Board of Directors meeting.

On a motion by Mr. Larry Warren, and seconded by Mr. Larry Hammond, the board went into closed session for the Executive Director’s Annual Evaluation.

On a motion by Mr. Walter Hulett, and seconded by Mr. Lonnie Morris, the board came out of closed session with no action taken.

On a motion by Mr. Bruce Johnson, and seconded by Mr. Bill Music, the board approved the Executive Director’s evaluation and extended the Executive Director’s contract by one year to June 30, 2010.

On the recommendation of the Policy and Bylaws Committee, the policy revisions were approved on a motion by Ms. Linda Hatter, and seconded by Mr. Joe Dan Gold.

Guest Speakers

Mr. Jason Coguer, Principal of Rockcastle County Middle School, presented, “Our Journey with Assessment for Learning”.

Ms. Sue Davis, KDE presented an update.

Dr. Phil Rogers, EPSB, presented an update.

Mr. Clyde Caudill, KASA, presented a Legislative update.

Dr. Blake Haselton, KASS presented a Legislative update.

Mr. Bill Scott, KSBA, presented a Legislative update.

Mr. Wayne Young, KASA presented a Legislative Update.

Dr. Bob Tarvin, presented an update from the Facilities Commission.

BUSINESS SESSION AGENDA

1. Call to Order/Confirm Presence of Quorum (>25% requires 17 of 64 voting members)
Chair-elect Coy Samons declared that a quorum was present.

2. Actions By Consent
On the recommendation of the Executive Director, the Consent Items ( 2.1 to 2.7.24), were approved on a motion by Mr. Bill Musick, and seconded by Ms. John Dalton.

2.1. Approval of Minutes

Recommend approval of the attached minutes of the March 19, 2008 regular meeting.

2.2. Approval of Financial Report and Orders of the Treasurer

Recommend approval of the financial reports for March 2008 and the Orders of the Treasurer for the period of March 1 through March 31, 2008.

2.3. Personnel Report

Recommend that the Board acknowledge receipt of the Executive Director’s Report on Personnel Actions as follows:

2.3.1. Employed Rebecca Casto, Interim Educator for the East Kentucky Science Center, at a daily wage of $123.48 for 83 days, effective March 3, 2008.

2.3.2. Accepted the resignation of Millie Gilliam, Elliott County Adult Education Instructor, effective April 7, 2008.

2.3.3. Terminated the employment of Rebecca Yates, Elliott County Adult Education Instructor, due to a reduction of $7,560.00 in the Elliott Corrections grant effective April 10, 2008. Ms. Yates was willing to be laid off and will be subject to rehire on July 1, 2008, depending on the availability of funds.

2.4. Depository for Fiscal Year 2008-09

Recommend approval to continue with First & Peoples Bank and Trust Company, Russell, Kentucky, as depository for KEDC funds through June 30, 2009.

2.5. KEDC Insurance Coverage Renewal for 2008-09

Recommend accepting the following renewal offer for all lines of insurance through the Kentucky School Boards Association. The quote was $95.70 more than the prior year.

· Property/Casualty Package with includes General Liability, Educators Legal Liability, Fleet & Property - $16,220.03

· Umbrella which applies to GL, ELL, and Fleet - $398.24

· Worker’s Compensation - $5,101.15

TOTAL - $21,719.42

2.6. Collective Bidding

2.6.1. Recommend acknowledgement of the attached Executive Director’s approval of the Prime Vendor agreement renewal with The Trane Company (formerly Harshaw Trane) for the period of April 1, 2008 through March 31, 2009.

2.6.2. Recommend acknowledgement of the Executive Director’s approval of bid contracts with the following list of vendors from the CLS2007.022 Catalog/Price List/Store Shelf bids which were opened and made effective on March 10, 2008. We received 21 bids for CLS2007.022, of which 14 have been awarded, and 7 were rejected.

Awarded Bids	Awarded Bids
School Stuff Rx	Highland Electrical Supply Corp.
MC Consultant Services	ZEP, Inc.
Hill Manufacturing Company, Inc.	L aynes Ace Hardware
Frey Scientific	H&H Paint Stores
Slone Refrigeration Co., Inc.	Gumdrop Books
Kesslers Team Sports	Tandem Library Group
Borders, Inc.	Georgetown Printing, LLC

Rejected Bids	Reason for Bid Rejection
H & W Sport Shop, Inc.	Bid rejected due to bidder already being an awarded vendor in this category. Previous bid remains in effect.
Central Janitorial Supply	Bid rejected. Account must be current to bid.
Superior One Source, Inc.	Bid rejected due to no sales in 2007. Vendor asked to submit written sales plan for 2008, then rebid.
Business Equipment	Bid rejected due to shipping policy. All items under 71 pounds must receive free shipping.
HMC Service Company	Bid rejected due to bidder not using existing vendor number. Vendor asked to rebid using vendor number 1082.
Romaine Companies	Bid rejected. Account must be current to bid.
Uncle Charlie's Meats, Inc.	Bid rejected due to bidder not using existing vendor number. Vendor asked to rebid under vendor number 1159.

2.6.3. Recommend acknowledgement of the Executive Director’s approval of bid contracts with the following list of vendors from the CLS2007.023 Catalog/Price List/Store Shelf bids which were opened and made effective on March 24, 2008. We received 35 bids for CLS2007.023, of which 29 have been awarded, and 6 were rejected.

Awarded Bids	Awarded Bids
GTM SPORTSWEAR	EarthWalk Communications, Inc.
BlueCotton	DAVES SCREEN PRINTING & MORE INC.
HMC Service Company	Filter Service International, Mid State
Glenn's Sporting Goods	SAFEWARE, INC
Uncle Charlie's Meats, Inc.	Safeguard/Thoroughbred Business Sys.
EBSCO Information Services	Raben Tire Company
Awards, Inc.	Dream House Furnishings,INC
Discount Magazine Subscription Service	PRM Enterprises LLC Perfect Rubber Mulch
Tom Sexton & Associates	Louisa Sporting Goods LLC
Drennan Equipment Company, Inc.	Hands On Originals
Educator's Toolbox	LEWIS COUNTY TROPHY
Follett Library Resources, Inc.	R Cubed Printing
Sax Arts & Crafts	Total Truck Parts
School Datebooks Inc	Subscription Services of America
CIM Audio Visual

Rejected Bids	Reason for Bid Rejection
Campus Agendas	Bid rejected due to shipping policy. All items under 71 pounds must receive free shipping.
Turning Technologies LLC	Bid rejected due to shipping policy. All items under 71 pounds must receive free shipping.
Mannerino's Sheet Music	Rejected due to missing Federal Identification Number and shipping policy.
Unique Signs & Graphics	Rejected due to missing Federal Identification Number.
Highly Reliable Systems	Bid rejected due to handling fees.
Henry Schein Inc	Bid rejected due to fuel surcharges.