Development Corporation (KEDC)
Regular Board Meeting
Wednesday,
April 16, 2008 3:00 – 5:00 PM
Embassy Suites, Lexington, Kentucky
Ms. Kelley Crain, CHAIRWOMAN
BUSINESS SESSION AGENDA
1. Call to Order/Confirm
Presence of Quorum (>25% requires 17 of 64 voting members)
2. Actions By Consent
2.1. Approval of Minutes
Recommend
approval of the attached minutes of
the March 19, 2008 regular meeting.
2.2.
Approval of Financial Report
and Orders of the Treasurer
Recommend
approval of the financial reports for March 2008 and the Orders of the Treasurer for the period of March 1 through March 31, 2008.
2.3. Personnel Report
Recommend
that the Board acknowledge receipt of the Executive Director’s Report on
Personnel Actions as follows:
2.3.1.
Employed
Rebecca Casto, Interim Educator for the East Kentucky Science Center, at a
daily wage of $123.48 for 83 days, effective March 3, 2008.
2.3.2.
Accepted the
resignation of Millie Gilliam, Elliott County Adult Education Instructor, effective
April 7, 2008.
2.3.3.
Terminated
the employment of Rebecca Yates, Elliott County Adult Education Instructor, due
to a reduction of $7,560.00 in the Elliott Corrections grant effective April
10, 2008. Ms. Yates was willing to be
laid off and will be subject to rehire on July 1, 2008, depending on the
availability of funds.
2.4.
Depository for Fiscal Year
2008-09
Recommend approval to continue with First &
Peoples Bank and Trust Company, Russell, Kentucky, as depository for KEDC funds
through June 30, 2009.
2.5.
KEDC Insurance Coverage
Renewal for 2008-09
Recommend accepting the following renewal offer for
all lines of insurance through the Kentucky School Boards Association. The quote was $95.70 more than the prior
year.
·
Property/Casualty
Package with includes General Liability, Educators Legal Liability, Fleet &
Property - $16,220.03
·
Umbrella which
applies to GL, ELL, and Fleet - $398.24
·
Worker’s
Compensation - $5,101.15
TOTAL -
$21,719.42
2.6.
Collective Bidding
2.6.1.
Recommend
acknowledgement of the attached
Executive Director’s approval of the Prime Vendor agreement renewal with The
Trane Company (formerly Harshaw Trane) for the period of April 1, 2008 through
March 31, 2009.
2.6.2.
Recommend
acknowledgement of the Executive Director’s approval of bid contracts with the
following list of vendors from the CLS2007.022 Catalog/Price List/Store Shelf
bids which were opened and made effective on March 10, 2008. We received 21 bids for CLS2007.022, of which
14 have been awarded, and 7 were rejected.
|
Awarded Bids |
Awarded Bids |
|
School Stuff Rx |
Highland Electrical Supply Corp. |
|
MC Consultant Services |
ZEP, Inc. |
|
Hill Manufacturing Company,
Inc. |
L aynes Ace Hardware |
|
Frey Scientific |
H&H Paint Stores |
|
Slone Refrigeration Co., Inc. |
Gumdrop Books |
|
Kesslers Team Sports |
Tandem Library Group |
|
Borders, Inc. |
Georgetown Printing, LLC |
|
|
|
|
Rejected Bids |
Reason for Bid Rejection |
|
H & W Sport Shop, Inc. |
Bid rejected due to bidder already being an awarded vendor in
this category. Previous bid remains in effect. |
|
Central Janitorial Supply |
Bid rejected. Account must be current to bid. |
|
Superior One Source, Inc. |
Bid rejected due to no sales in 2007. Vendor asked to submit
written sales plan for 2008, then rebid. |
|
Business Equipment |
Bid rejected due to shipping policy. All items under 71 pounds
must receive free shipping. |
|
HMC Service Company |
Bid rejected due to bidder not using existing vendor number.
Vendor asked to rebid using vendor number 1082. |
|
Romaine Companies |
Bid rejected. Account must be current to bid. |
|
Uncle Charlie's Meats, Inc. |
Bid rejected due to bidder not using existing vendor number.
Vendor asked to rebid under vendor number 1159. |
2.6.3.
Recommend
acknowledgement of the Executive Director’s approval of bid contracts with the
following list of vendors from the CLS2007.023 Catalog/Price List/Store Shelf
bids which were opened and made effective on March 24, 2008. We received 35 bids for CLS2007.023, of which
29 have been awarded, and 6 were rejected.
|
Awarded Bids |
Awarded Bids |
|
GTM SPORTSWEAR |
EarthWalk Communications, Inc. |
|
BlueCotton |
DAVES SCREEN PRINTING & MORE INC. |
|
HMC Service Company |
Filter Service International, Mid State |
|
Glenn's Sporting Goods |
SAFEWARE, INC |
|
Uncle Charlie's Meats, Inc. |
Safeguard/Thoroughbred Business Sys. |
|
EBSCO Information Services |
Raben Tire Company |
|
Awards, Inc. |
Dream House Furnishings,INC |
|
Discount Magazine Subscription Service |
PRM Enterprises LLC Perfect Rubber Mulch |
|
Tom Sexton & Associates |
Louisa Sporting Goods LLC
|
|
Drennan Equipment Company, Inc. |
Hands On Originals |
|
Educator's Toolbox |
LEWIS COUNTY TROPHY |
|
Follett Library Resources, Inc. |
R Cubed Printing |
|
Sax Arts & Crafts |
Total Truck Parts |
|
School Datebooks Inc |
Subscription Services of America |
|
CIM Audio Visual |
|
|
|
|
|
Rejected Bids |
Reason for Bid Rejection |
|
Campus Agendas |
Bid rejected due to shipping policy. All items under 71 pounds must receive free shipping. |
|
Turning Technologies LLC |
Bid rejected due to shipping policy. All items under 71 pounds must receive free shipping. |
|
Mannerino's Sheet Music |
Rejected due to missing Federal Identification Number and shipping policy. |
|
Unique Signs & Graphics |
Rejected due to missing Federal Identification Number. |
|
Highly Reliable Systems |
Bid rejected due to handling fees. |
|
Henry Schein Inc |
Bid rejected due to fuel surcharges. |
2.7. Contract Approvals
Recommend
approval of the following contracts and agreements (contract period is for
FY2007-2008 unless otherwise noted):
General Fund
2.7.1.
Embassy Suites, Lexington – January 21-22, 2009 Board
Meeting
2.7.2.
Embassy Suites, Lexington – February 18-19, 2009 Board
Meeting
2.7.3.
Embassy Suites, Lexington – April 15-16, 2009 Board
Meeting
2.7.4.
Embassy Suites, Lexington – September 16-17, 2009
Board Meeting
2.7.5.
Embassy Suites, Lexington – October 21-22, 2009 Board
Meeting
2.7.6. Embassy Suites, Lexington – November 18-19, 2009 Board Meeting
2.7.7.
Peggy Olcott,
Reading First Consultant – KTLC Presentation - $2,483.60
2.7.8.
Donna Bingham
- National Board Certification Mentoring Program 2007-08 - $500.00
2.7.9.
Cindy
Brainard - National Board Certification Mentoring Program 2007-08 -$1,000.00
2.7.10. Teresa Castle
- National Board Certification Mentoring Program 2007-08 -$500.00
2.7.11. Greta Casto -
National Board Certification Mentoring Program 2007-08 -$3,000.00
2.7.12. Cheryl
Huffines - National Board Certification Mentoring Program 2007-08 -$3,000.00
2.7.13. Heather
Hughes - National Board Certification Mentoring Program 2007-08 -$750.00
2.7.14. Mary Hughes -
National Board Certification Mentoring Program 2007-08 -$2,500.00
2.7.15. Rebecca
Marcum - National Board Certification Mentoring Program 2007-08 -$1,500.00
2.7.16. Jennifer
Privett - National Board Certification Mentoring Program 2007-08 -$250.00
2.7.17. Julia
Rawlings - National Board Certification Mentoring Program 2007-08 -$500.00
2.7.18. Debra Reed -
National Board Certification Mentoring Program 2007-08 -$1,250.00
2.7.19. Imelda
Reynolds - National Board Certification Mentoring Program 2007-08 -$1,500.00
2.7.20. Terry Rhodes
- National Board Certification Mentoring Program 2007-08 -$1,000.00
2.7.21. Neely
Traylor – National Board Certification Mentoring Program 2007-08 - $500.00
Adult Education
3. Actions with Discussion
3.1. Tentative Budget for Fiscal
Year 2008-09
Recommend approval of the attached Tentative Budget for Fiscal Year
2008-09. Additional revisions were made after the notification email was sent
to the board.
3.2. Cost of Living Pay Increase for Fiscal Year 2008-2009
Recommend
approval of a 1% cost-of-living pay increase for all employees effective July
1, 2008. This would be in addition to step increases.
3.3. Salary Schedules
Recommend
approval of the attached salary schedules to be
effective July 1, 2008. After meeting
with the Adult Ed Coordinator, we were able to consolidate that schedule with
the others to leave only four schedules needed.
These four salary schedules replace the fifteen schedules we used this
year. Many of those were for one or two
employees. In accordance with the policy
revisions all incentive pay language has been removed from the salary
schedules. Employees will be “held
harmless” in transitioning to the new schedules to assure that everyone
receives at least the one percent COLA on their prior year base hourly or daily
rate of pay.
3.4. Leadership and Student Achievement Consultant Position
In preparing the Tentative Budget we have determined
that it will be feasible to create a Leadership and Student Achievement
Consultant position if the board so desires. This position would replace the
Instructional Support Director position. The consultant would be expected to generate
funds to pay their salary thru fees from consulting and action planning with
school leadership teams to raise student achievement, conducting aspiring
principal cadres, facilitating principal academies and summer leadership
conferences, and related efforts that will help schools achieve proficiency by
2014. Recommend that the board consider
if it wants to approve creation of this consultant position.
4. Communications and Other
Items
4.1. News You Can Use
This will be the first month in a transition from
the Staff Reports that have been provided to a “News You Can Use” format. The focus will be on providing information
that you can use and/or pass on to others in your district. Some information will concern KEDC but it
will also include tips and information from other sources. Look for this new resource in your board
folder and please give us feedback and suggestions.
4.2. Nominations for Outstanding
Superintendent
A nomination form for the KEDC Outstanding
Superintendent recognition is provided in the board packets. If you know of someone on the KEDC Board that
you would like to nominate, please complete this form and give to Chair-Elect
Coy Samons by the end of the meeting on Wednesday. The Selection Committee will meet upon
adjournment on Wednesday.