Kentucky Educational Development

KEDC - Logo Edit

Kentucky Educational

Development Corporation (KEDC)

Regular Board Meeting

Wednesday, fEBRUARY 20, 2008 3:00 – 5:00 PM

Embassy Suites, Lexington, Kentucky

Ms. Kelley Crain, CHAIRWOMAN

BUSINESS SESSION AGENDA

1. Call to Order/Confirm Presence of Quorum (>25% requires 17 of 64 voting members)

2. Executive Committee Report & Recommendations – Mr. Coy Samons

3. Actions By Consent

3.1. Approval of Minutes

Recommend approval of the attached minutes of the January 16, 2008 regular meeting.

3.2. Approval of Financial Report and Orders of the Treasurer

Recommend approval of the financial reports for January 2008 and the Orders of the Treasurer for the period of January 1 through January 31, 2008.

3.3. KEDC Membership Withdrawal

Recommend approval of KEDC membership termination for the following school district as requested by the district:

· Russellville Independent Schools

3.4. Personnel Report

Recommend that the Board acknowledge receipt of the Executive Director’s Report on Personnel Actions as follows:

3.4.1. Accepted the resignation of Ileana Guerra, Adult Education Instructor, effective January 25, 2008.

3.5. Audit Report for Fiscal Year 2006-2007

Recommend the Board approve the Audit Report for fiscal year 2006-2007 from Tichenor & Associates, CPA. The KEDC fund balance at June 30, 2007, after audit adjustments, was $842,609.47 which was a decrease of $31,981.29 from the $874,590.76 fund balance at June 30, 2006. This includes $53,240.40 held in escrow against our $126,585.00 potential liability for sick leave payouts to the twenty-four employees who are eligible to retire.

3.6. Draft Budget for Fiscal Year 2008-2009

Recommend approval of the attached Draft Budget for Fiscal Year 2008-2009 reflecting the fee structure below. At this point no cost of living increase to the salary schedules is included the budget.

3.7. 2008-2009 Membership Fees and Related Administrative Fees

Recommend approval of the following KEDC membership and affiliation fees and policies for the 2008-2009 fiscal year: (2007 ADA will be used as the student count)

KEDC Board Membership

1,000 students or less - $3,000 base fee

1,001 to 2,000 students - $3,400 base fee

2,001 and above - $3,800 base fee

plus $.43 per student with a maximum fee of $5,000.

Public and private colleges and universities may participate in KEDC as non-voting members at no fee with encouragement for the exchange of in-kind services.

Exchange of Services Agreements/Indirect Cost/Fiscal Agent Fees/Procurement Fees – Exchange of services agreements with other cooperatives will be at full cost plus an administrative fee of 20%; indirect cost and fiscal agent fees of 5% shall apply to grants and other funds for which KEDC serves as a fiscal agent ; the Executive Director may negotiate different fees if he determines it to be in KEDC’s best interest. KEDC will collect from districts and/or vendors administrative fees ranging from 1% to 10% depending on the amount of staff support required and any other costs associated with completing the procurement process. Whenever possible vendors will be asked to pay these fees in consideration for cost savings they yield from working through KEDC. The Executive Director may negotiate for administrative fees collected from vendors or districts to be shared with other cooperatives or organizations, and the Executive Director is authorized to use a portion of administrative fees to offset board membership fees for member districts that are not also members of other KPC participating cooperatives.

3.8. Collective Bidding

3.8.1. Recommend acknowledgement of the Executive Director’s approval of bid contracts with the following list of vendors from the CLS2007.019 Catalog/Price List/Store Shelf bids which were opened and made effective on January 21, 2008. We received 51 bids for CLS2007.019, of which 32 have been awarded, and 19 were rejected.

Academic Supplier	Kimball Midwest
Albon Meade & Sons Const.Co. Inc.	LightSPEED Technologies, Inc.
Appalachian Electric	Missco Contract Sales
Argonaut	Neff Motivation, Inc
Big M Discount	Nickerson Business Supplies
Cannon Industrial Products,Inc	Noteworthy Sheet Music
Cheerleader & DanzTeam	Playbooks Reader's Theater
Diesel Power Inc	Print Patrol
Evan-Moor Corporation	Rapids Silkscreening & Trophies
Ferguson Enterprises	ReadMe
GT Sports Apparel	Richards Electric Supply
Health Connection, Llc	Southeastern Janitorial Supply
inFORM Decisions	Spectrum Athletics
Integrated Security Solutions	The Book Farm, Inc.
James Nunnery	Varsity Spirit Fashions
Kentucky School Service	Weller Truck Parts

3.8.2. Assignment of Global Gov Bid Contract

Recommend the Board approve the assignment of the bid contract with Global Gov to CompUSA, who acquired Global Gov and will become the awarded vendor. All bid contract terms and conditions will remain the same.

3.9. Grant Approvals

Recommend approval and endorsement of a grant application that will support Adult Education Initiatives in the following Counties:

· Carter County - $241,819.00

· Elliott County - $79,745.00

· Greenup County - $264,954.00

· Lincoln County - $212,423.00

· Martin County - $138,675.00

· Menifee County - $74,059.00

· Mercer County - $135,987.00

3.10. Contract Approvals

Recommend approval of the following contracts and agreements (contract period is for FY2007-2008 unless otherwise noted):

General Fund