KEDC Executive Committee

February 20, 2008

Embassy Suites, Lexington, Kentucky

Members Present

Mr. Coy Samons, Executive Committee Chairman, Paintsville Independent Schools

Mr. Dennis Byrd, Williamsburg Independent Schools
Mr. Steve Butcher, Wolfe County Schools

Mr. Tim Eaton, Pulaski County Schools

Mr. Larry Hammond, Rockcastle County Schools

Ms. Linda Hatter, Casey County Schools

Mr. Burt Hensley, Estill County Schools

Mr. Charles Mitchell, Menifee County Schools
Mr. Tim Moore, Mason County Schools

Members Absent

Ms. Kelley Crain, Fleming County Schools

Mr. Mark Blackburn, Martin County Schools

KEDC Staff and Others Present

Mr. Stan Riggs, Executive Director & Board Secretary

Ms. Sharon Fields, Bid Team Leader

Ms. Susan Ramey, Administrative Assistant

Mr. Steve Smith, Director of Business Services

Ms. Tammy Vonderheide, Business Manager

Ms. Terri White, Executive Assistant / Webmaster

AGENDA

1. Call to Order/Confirm Presence of Quorum (>50% requires 6 of 11 members)
The meeting was called to order by KEDC Executive Chairman Mr. Coy Samons with nine (9) members present

2. Actions By Consent

2.1. Approval of Minutes
The minutes were approved on a motion by Mr. Steve Butcher, seconded by Mr. Burt Hensley.

Recommend approval of the minutes of the October 17, 2007 Executive Committee meeting.

2.2. Approval of Board Business Session Items
The Board Business Session Items were approved on a motion by Mr. Steve Butcher, seconded by Mr. Larry Hammond.

Recommend approval of the consent items in the separate Board Business Session Agenda.

3. Actions With Discussion

3.1. Future KEDC Board of Directors Meetings Proposals

June 2008

            June 18-19, 2008 meeting in Covington:
            The Executive Committee recommends contracting the Radisson Hotel for the June 18-19, 2008
           meeting in Covington on a motion by Mr. Tim Eaton, seconded by Mr. Steve Butcher.

June Board meeting in conjunction with Cincinnati Reds Baseball game?

Marriott, RiverCenter - $169 guest rooms & $700 meeting room (19’ x 59’ = 1,121 sq. ft.)

Embassy Suites, RiverCenter - no guest rooms available at group rate, no ballroom space available for meeting

Northern KY Convention Center - $1900 for Ballroom A, plus $50 for each skirted table, plus catering and A/V charges (use Marriott guest rooms)

Radisson (round hotel) - $99 guest rooms & $400 meeting room (2 sections of ballroom, Keen/Derby)

Red’s tickets have been reserved, section 110 – terrace box seats. The June 18 game, Reds vs. Dodgers, is a half price game, $17.00 per ticket. Order form will be in April board folder.

July 18, 2007

Galt House Hotel – Louisville (in conjunction with KASA)

Meeting room provided by KASA

Superintendent Sleeping rooms to be reserved through KASA

For 2009 meetings:

Radisson is a possible alternate site for any of the meetings.

We have proposals from Embassy Suites and Hyatt for the following:

January 21-22, 2009 Embassy $125 guest rooms & $700 (Coldstream 4&5)

Hyatt ~~$134~~ $129 guest rooms & $500 (1/2 Regency)

April 15-16, 2009 Embassy $159 guest rooms & $700 (Coldstream 4&5)

Hyatt Sold Out

Radisson is a possible alternate site

September 16-17, 2009 Embassy $149 guest rooms & $700 (Coldstream 4&5)

Hyatt $149 guest rooms & $500 (1/2 Regency)

October 21-22, 2009 Embassy $149 guest rooms & $700 (Coldstream 4&5)

Hyatt $134 guest rooms & $500 (1/2 Regency)

November 18-19, 2009 Embassy $129 guest rooms & $700 (Coldstream 4&5)

Hyatt ~~$134~~ $129 guest rooms & $500 (1/2 Regency)

Hyatt Regency, Lexington, proposals include a hot full breakfast (buffet) in their Glass Garden Restaurant for all of our guest rooms, and reduced the rate for three of the months as indicated above. The Hyatt is currently undergoing renovations and all guest rooms and meeting rooms will be completed by summer 2008.

February 18-19, 2009

February 18-19, 2009 Embassy $129 guest rooms & $700 (Coldstream 4&5)

Hyatt ~~$134~~ $129 guest rooms & $500 (1/2 Regency)

Our regular date is same week as AASA and KSBA

Possibly change to Louisville and meet Friday in conjunction with KSBA

or move the KEDC meeting up one week to February 11-12

Meeting room could be provided by KSBA

Superintendent Sleeping rooms would be reserved through KSBA

3.2. Planning Programs and Speakers for Future Board Meetings
The Executive Committee recommends holding the Tim Crawford Personnel Law Seminar on Friday, March 21, 2008 following the Thursday KEDC Board of Director’s Meeting.

Tim Crawford “60 Minute Seminar on Personnel” in March and/or April?

4. Communications and Items for Review and Discussion Only

5. Adjourn

There being no further business, the meeting was adjourned on a motion by Mr. Burt Hensley seconded by Mr. Tim Eaton.

KEDC Executive Committee

February 20, 2008

______________________________

Mr. Coy Samons

Chairman, KEDC Executive Committee