MINUTES

MINUTES

KEDC Board of Directors

February 20-21, 2008

Embassy Suites, Lexington, Kentucky

The Kentucky Educational Development Corporation (KEDC) Board of Directors met on February 20-21, 2008 at the Embassy Suites, Lexington, Kentucky. Present were the following members and guests:

Members Present:

Mr. John Paul Amis, Supt., Perry County Schools

Mr. Lonnie Anderson, Supt., Whitley County Schools

Mr. Chuck Brown, Supt., Robertson County Schools

Mr. Steve Butcher, Supt., Wolfe County Schools
Mr. Dennis W. Byrd, Supt., Williamsburg Independent Schools
Dr. Susan Compton, Supt., Russell Independent Schools

Mr. Ronnie Fern representing Mr. John Cordle, Supt. Augusta Independent Schools

Mr. Tim Eaton, Supt., Pulaski County Schools

Mr. Tommy Floyd, Supt., Madison County Schools

Ms. Darlene Gee, Supt., Carter County Schools

Mr. Joe Dan Gold, Supt., Morgan County Schools
Mr. Larry Hammond, Supt., Rockcastle County Schools
Ms. Linda Hatter, Supt., Casey County Schools
Mr. Burt Hensley, Supt., Estill County Schools
Mr. Walter “T” Hulett, Supt., Knox County Schools

Ms. Nancy Hutchinson, Supt., Bath County Schools
Mr. Bruce Johnson, Supt., Mercer County Schools

Mr. Marshall Kemp, Supt., Logan County Schools

Mr. Frank Melvin, Supt., Raceland-Worthington Independent Schools
Mr. Charles Mitchell, Supt., Menifee County Schools
Mr. Tim Moore, Supt., Mason County Schools

Mr. James Day representing Mr. Bill Musick, Supt., Fairview Independent Schools

Mr. Howard Osborne, Supt., Boyd County Schools
Mr. Donnie Robison, Supt., Monticello Independent Schools

Mr. Coy Samons, Supt., Supt., Paintsville Independent Schools

Mr. Wilson Sears, Supt., Somerset Independent Schools

Mr. Rick Walker, Supt., Science Hill Independent Schools

Mr. Larry Warren, Supt., Barbourville Independent Schools
Mr. Henry Webb, Supt., Floyd County Schools
Mr. Darryl Wilder, Supt., Middlesboro Independent Schools

Mr. John Williams, Supt., Elliott County Schools
Mr. Larry Woods, Supt., Butler County Schools
Mr. John Younce, Supt., Greenup County Schools

Members Not Present:

Mr. Mark Blackburn, Supt., Martin County Schools
Mr. Gary Conkin, Supt., Berea Independent Schools

Mr. Roger Cook, Supt., Russellville Independent Schools
Mr. John Cordle, Supt. Augusta Independent Schools

Ms. Kelley Crain, Supt., Fleming County Schools

Mr. John T. Dalton, Supt., Wayne County Schools
Mr. Keith Davis, Interim Supt., Bullitt County Schools
Mr. Phil Eason, Supt., Ashland Independent Schools
Mr. Ralph Hoskins, Supt., Jackson County Schools
Mr. Joe Hunley, Supt., Magoffin County Schools

Mr. David Johnson, Supt., Harlan Independent Schools

Dr. Janice Lantz, Supt., Nelson County Schools

Mr. Roger Marcum, Supt., Marion County Schools
Mr. Jeff May, Supt., Lawrence County Schools

Mr. Ed McNeel, Supt., Corbin Independent Schools
Mr. Marvin Moore, Supt., Rowan County Schools
Mr. Lonnie Morris, Supt., Powell County Schools

Mr. Bill Musick, Supt., Fairview Independent Schools
Mr. Scott Pierce, Supt., Russell County Schools
Mr. Homer Radford, Jr., Supt., E. Bernstadt Independent Schools

Mr. Maurice Reeder, Supt., Lewis County Schools

Mr. Gary Rye, Supt., Dayton Independent Schools
Mr. Stu Silberman, Supt., Fayette County Schools
Mr. Larry Sparks, Supt., Leslie County Schools

Mr. George Thompson, Supt., Bell County Schools

Mr. Steve Trimble, Supt., Johnson County Schools
Mr. Paul Upchurch, Supt., Oldham County Schools
Mr. Roger Wagner, Supt., Pike County Schools
Dr. Teresa Wallace, Supt., Lincoln County Schools
Mr. Richard Webb, Supt., Burgin Independent Schools

Mr. Mike White, Supt., Pineville Independent Schools
Mr. Raymond Woolsey, Supt., Garrard County Schools
Mr. Donnie Wright, Supt., McCreary County Schools

Mr. David Young, Supt., Laurel County Schools

Guests Present:

Mr. James Day, Fairview Independent Schools
Mr. Wendell Emerson, Ross, Sinclair, and Associates

Ms. Elaine Farris, KDE

Mr. Ronnie Fern, Augusta Ind.

Dr. Johnnie Grissom, KDE

Dr. Blake Haselton, KASS

Dr. Roland Haun, EKU

Ms. Barbara Kennedy, KDE

Dr. Phil Rogers, EPSB
Mr. Bill Scott, KSBA
Mr. Tom Sledge, American Fidelity
Ms. Jamie Spugnardi, KDE

Dr. Larry Stinson, KDE
Mr. Ernie Tacoque, TRANE

Mr. Bob Tarvin, Facilities Commission

Ms. Pam Young, OEA

Mr. Wayne Young, KASA

KEDC Staff Present

Mr. Stan Riggs, Executive Director & Board Secretary/Treasurer

Mr. Sam Atkins, Director of Information Technology

Ms. Sharon Fields, Bid Team Leader

Ms. Jill Griffiths, Director of Big East Educational Cooperative

Ms. Tessa Love, Coordinator of Adult Education

Mr. Steve Smith, Director of Business Services

Ms. Susan Ramey, Administrative Assistant

Ms. Tammy Vonderheide, Business Manager
Ms. Terri White, Executive Assistant / Webmaster

Mr. Tim Crawford, KEDC Board Attorney

The KEDC Board of Directors meeting was called to order on Wednesday, February 20, 2008, at 3:00 PM by Chair-elect Coy Samons with twenty-six (26) members present. Mr. Samons introduced and welcomed the guests to the Board of Directors meeting.

Guest Speakers

Mr. Wayne Young, KASA presented a Legislative Update.

Mr. Bill Scott, KSBA, presented a Legislative update.

Dr. Blake Haselton, KASS presented a Legislative update.

Dr. Phil Rogers, EPSB, gave an update.

Ms. Elaine Farris, Dr. Larry Stinson, Ms. Jamie Spugnardi, Ms. Barbara Kennedy, and Dr. Johnnie Grissom from KDE participated in a roundtable session.

BUSINESS SESSION AGENDA

1. Call to Order/Confirm Presence of Quorum (>25% requires 17 of 64 voting members)
Chair-elect Coy Samons declared that a quorum was present

On the recommendation of the Executive Director, the 2006-2007 Audit Report, was accepted on a motion by Mr. Larry Hammond, and seconded by Mr. Bruce Johnson.

On the recommendation of the Executive Director, membership for Harlan Independent Schools - Mr. David Johnson, Supt, was approved on a motion by Mr. Donnie Robinson, and seconded by Mr. Joe Dan Gold.

2. Executive Committee Report & Recommendations – Mr. Coy Samons

3. Actions By Consent
On the recommendation of the Executive Director, the Consent Items ( 3.1 to 3.10.8), were approved on a motion by Mr. Bruce Johnson, and seconded by Ms. Linda Hatter.

3.1. Approval of Minutes

Recommend approval of the attached minutes of the January 16, 2008 regular meeting.

3.2. Approval of Financial Report and Orders of the Treasurer

Recommend approval of the financial reports for January 2008 and the Orders of the Treasurer for the period of January 1 through January 31, 2008.

3.3. KEDC Membership Withdrawal

Recommend approval of KEDC membership termination for the following school district as requested by the district:

· Russellville Independent Schools

3.4. Personnel Report

Recommend that the Board acknowledge receipt of the Executive Director’s Report on Personnel Actions as follows:

3.4.1. Accepted the resignation of Ileana Guerra, Adult Education Instructor, effective January 25, 2008.

3.5. Audit Report for Fiscal Year 2006-2007

Recommend the Board approve the Audit Report for fiscal year 2006-2007 from Tichenor & Associates, CPA. The KEDC fund balance at June 30, 2007, after audit adjustments, was $842,609.47 which was a decrease of $31,981.29 from the $874,590.76 fund balance at June 30, 2006. This includes $53,240.40 held in escrow against our $126,585.00 potential liability for sick leave payouts to the twenty-four employees who are eligible to retire.

3.6. Draft Budget for Fiscal Year 2008-2009

Recommend approval of the attached Draft Budget for Fiscal Year 2008-2009 reflecting the fee structure below. At this point no cost of living increase to the salary schedules is included the budget.

3.7. 2008-2009 Membership Fees and Related Administrative Fees

Recommend approval of the following KEDC membership and affiliation fees and policies for the 2008-2009 fiscal year: (2007 ADA will be used as the student count)

KEDC Board Membership

1,000 students or less - $3,000 base fee

1,001 to 2,000 students - $3,400 base fee

2,001 and above - $3,800 base fee

plus $.43 per student with a maximum fee of $5,000.

Public and private colleges and universities may participate in KEDC as non-voting members at no fee with encouragement for the exchange of in-kind services.

Exchange of Services Agreements/Indirect Cost/Fiscal Agent Fees/Procurement Fees – Exchange of services agreements with other cooperatives will be at full cost plus an administrative fee of 20%; indirect cost and fiscal agent fees of 5% shall apply to grants and other funds for which KEDC serves as a fiscal agent ; the Executive Director may negotiate different fees if he determines it to be in KEDC’s best interest. KEDC will collect from districts and/or vendors administrative fees ranging from 1% to 10% depending on the amount of staff support required and any other costs associated with completing the procurement process. Whenever possible vendors will be asked to pay these fees in consideration for cost savings they yield from working through KEDC. The Executive Director may negotiate for administrative fees collected from vendors or districts to be shared with other cooperatives or organizations, and the Executive Director is authorized to use a portion of administrative fees to offset board membership fees for member districts that are not also members of other KPC participating cooperatives.

3.8. Collective Bidding

3.8.1. Recommend acknowledgement of the Executive Director’s approval of bid contracts with the following list of vendors from the CLS2007.019 Catalog/Price List/Store Shelf bids which were opened and made effective on January 21, 2008. We received 51 bids for CLS2007.019, of which 32 have been awarded, and 19 were rejected.

Academic Supplier	Kimball Midwest
Albon Meade & Sons Const.Co. Inc.	LightSPEED Technologies, Inc.
Appalachian Electric	Missco Contract Sales
Argonaut	Neff Motivation, Inc
Big M Discount	Nickerson Business Supplies
Cannon Industrial Products,Inc	Noteworthy Sheet Music
Cheerleader & DanzTeam	Playbooks Reader's Theater
Diesel Power Inc	Print Patrol
Evan-Moor Corporation	Rapids Silkscreening & Trophies
Ferguson Enterprises	ReadMe
GT Sports Apparel	Richards Electric Supply
Health Connection, Llc	Southeastern Janitorial Supply
inFORM Decisions	Spectrum Athletics
Integrated Security Solutions	The Book Farm, Inc.
James Nunnery	Varsity Spirit Fashions
Kentucky School Service	Weller Truck Parts