Development Corporation (KEDC)
Regular Board Meeting
Wednesday,
March 19, 2008 3:00 – 5:00 PM
Hyatt Regency downtown, Lexington, Kentucky
Ms. Kelley Crain, CHAIRWOMAN
BUSINESS SESSION AGENDA
1.
Call to Order/Confirm Presence of Quorum (>25% requires 17 of 64
voting members)
2. Actions By Consent
2.1. Approval of Minutes
Recommend
approval of the attached minutes of
the February 20, 2008 regular meeting.
2.2.
Approval of Financial Report
and Orders of the Treasurer
Recommend
approval of the financial
reports for February 2008 and the Orders of the Treasurer for the
period of February 1 through February 29, 2008.
2.3. Personnel Report
Recommend
that the Board acknowledge receipt of the Executive Director’s Report on
Personnel Actions as follows:
2.3.1.
Employed Katalin
McChesney, Lincoln Adult Education Instructor, for 9 hours per week to be paid
from the Adult Education Masters Degree salary schedule, effective February 25,
2008.
2.4. Policy Revisions First
Reading
Acknowledge the first reading of the KEDC Policy revisions
as presented by the Policy and Bylaws Committee.
2.5. Approval of Budget Amendments
Recommend approval of the amendments to the 2007-08
working budget shown in the attached spreadsheet.
2.6.
Collective Bidding
2.6.1. Recommend acknowledgement of the Executive Director’s
approval of bid contracts with the following list of vendors from the
CLS2007.020 Catalog/Price List/Store Shelf bids which were opened and made
effective on January 21, 2008. We
received 34 bids for CLS2007.020, of which 18 have been awarded, and 16 were
rejected.
|
Awarded Bids |
|
|
Hammond &
Stephens |
Resources For
Reading |
|
S&S
Worldwide, Inc. |
Lawrenceburg
Printing Inc |
|
Gus Doerner
Sports |
Lincoln Library
Press, Inc. |
|
Johnco, Inc. |
White Line
Screen Printing, Inc. |
|
Two Guys Printing
LLC |
Jostens |
|
W.T. Cox
Subscriptions |
Teamworks
Solutions, Inc. |
|
Boyle Office
Supply, Inc. |
Blankenship
Pest Control Llc |
|
Supreme
Chemicals |
MSC Industrial
Supply |
|
Bullitt County
Team Sports |
Idealstor LLC |
|
Rejected Bids |
Reason for Bid Rejection |
|
Interior
Concepts |
Bid rejected
due to shipping policy. Current renewed bid remains in effect. |
|
Flinn
Scientific Inc |
Bid rejected
due to proposed decrease in discount percentages. Current renewed bid remains
in effect. |
|
American
Commercial Equipment |
Bid rejected
due to vendor not complying with bid contract terms. |
|
JWF Food
Service Design & Supply |
Bid rejected
due to vendor not complying with bid contract terms. |
|
Skinner Screen
Printing |
Bid rejected
due to bidder already being an awarded vendor. |
|
Sax Arts &
Crafts |
Bid rejected
due to bidder not using existing vendor number. |
|
Kesslers Team
Sports |
Bid rejected
due to shipping policy. All items under 71 pounds must receive free shipping. |
|
Cannon Industrial
Products,Inc |
Bid rejected
due to bidder already being an awarded vendor. |
|
Hill
Manufacturing Company, Inc. |
Bid rejected
due to bidder not using existing vendor number. |
|
Frey Scientific |
Bid rejected due
to bidder not using existing vendor number. |
|
Laser Copy
Technologies |
Bid rejected
due to shipping policy. Store shelf bid implies customer pick up of items in
store. |
|
Crace &
Company, Inc. |
Bid rejected
due to bidder not using existing vendor number. |
|
Rm Acquisition,
LLC D/B/A Rand Mcnally |
Bid rejected
due to shipping policy. All items weighing 70 pounds or less must receive
free shipping. |
|
H & W Sport
Shop |
Bid rejected
due to bidder not using existing vendor number. |
|
Gtm Sportswear |
Bid rejected
due to bidder not using existing vendor number. |
|
Danville Office
Equipment Co. |
Bid rejected
due to bidder not using existing vendor number. |
2.6.2.
Recommend acknowledgement
of the Executive Director’s approval of bid contracts with the following list
of vendors from the CLS2007.021 Catalog/Price List/Store Shelf bids which were
opened and made effective on February 25, 2008.
We received 33 bids for CLS2007.021, of which 24 have been awarded, and
9 were rejected.
|
Awarded Bids |
|
|
Paxton/Patterson
LLC |
Blue Raven
Technology, Inc. |
|
H & W Sport
Shop, Inc. |
Follett
Educational Services, Inc. |
|
Bissell's, Inc. |
Readme |
|
Supreme Company |
Championship Fastpitch,
Inc. |
|
Aggie Sale
Sport Shop |
Uptown Graphics |
|
John R. Green
Company |
Laser Copy
Technologies |
|
Awards &
More |
D&D
Earthwise |
|
Awards Center |
Jeffery Fannin
Enterprises, Inc. |
|
Sound Video
Solutions |
Heritage
Equipment, Inc. |
|
Park Seed
Wholesale |
The Bullpen |
|
Newtech
Systems, Inc. |
A-1 Party Pots |
|
Weller Truck
Parts |
Everywhere
Promotions LLC |
|
Rejected
Bids |
Reason for
Bid Rejection |
|
Blue Cotton |
Bid Rejected due
to bidding as a store front vendor and offering online ordering. |
|
Follett Library
Resources, Inc. |
Bid rejected
due to vendor not complying with bid contract terms. |
|
Danville Office
Equipment Co., Inc. |
Bid rejected due
to vendor not complying with bid contract terms. |
|
School
Datebooks, Inc. |
Bid rejected
due to shipping policy. Items under 71 pounds must receive free shipping. |
|
The Hurst Group |
Bid rejected
due to small order handling charge. |
|
Lykins Oil Company |
Bid Rejected
due to bidding as a store front vendor on product that requires delivery.
Must bid as a price list vendor using existing vendor ID number. |
|
Kesslers Team
Sports |
Bid rejected
due to shipping policy. All items under 71 pounds must receive free shipping. |
|
Ikon |
Bid rejected
due to stipulation that IKON agreement govern. |
|
Ashland Furnace
Co. |
Bid rejected
due to bidder not using existing vendor number. |
2.6.3.
Acknowledge Executive
Director’s approval of the following Association of Educational Purchasing
Agencies (AEPA) bids as approved bid contracts for KEDC and KPC Members
effective July 1, 2008:
Administrative Software
· SchoolDude.com – Administrative Software
Athletic Equipment
· Samson Equipment – Athletic Equipment
Artificial Turf
· Atlas Track & Tennis – Artificial Turf
Tracks & Courts
· Atlas Track & Tennis – Tracks & Courts
· Robert Cohen Company, LLC – Tracks & Courts
Hardwood & Synthetic Flooring
· Atlas Track & Tennis – Hardwood & Synthetic Flooring
· Robert Cohen Company, LLC – Hardwood & Synthetic Flooring
Carpeting
· Interface Flooring - Carpeting
· Shaw Industries - Carpeting
Digital Copiers
· Konica Minolta – Digital Copiers
· Kyocera Mita – Digital Copiers
Roofing
· Weatherproofing Technologies (Tremco) - Roofing
Vehicles
· Husky Truck Center - Vehicles
· Dan Grubb Ford - Vehicles
Furniture
· Mity Lite - Furniture
· Spectrum Industries - Furniture
· School Specialty - Furniture
Online Training
· Aries Technology – Online Training
Sports & Health Catalog
· BSN Sports – Sports and Health Catalog
Technology Catalog
· CDWG – Technology Catalog
Modular & Portable Buildings
· Mobilease Modular - Modular & Portable Buildings
· Modern Building Systems - Modular & Portable Buildings
· Williams Scotsman - Modular & Portable Buildings
Office Supplies
· Corporate Express – Office Supplies
Classroom Supplies
· ABC School Supplies – Classroom Supplies
· Corporate Express – Classroom Supplies
· School Specialty – Classroom Supplies
Web-Based Auctions
· Lone Star Auctioneers – Web-Based Auctions
Administrative Software
· Pacific Triangle Software – Administrative Software (Food)
· School Link Software – Administrative Software (Food)
· Trapeze Software Group – Administrative Software (Transportation)
· LearnKey – Administrative Software (Professional Development)
Custodial Supplies
· Corporate Express – Custodial Supplies
2.7.
Contract Approvals
Recommend
approval of the following contracts and agreements (contract period is for
FY2007-2008 unless otherwise noted):
General Fund
2.7.2.
Hyatt Regency Downtown Lexington – Room block for June
12, 2008 seminar
2.7.3.
Hyatt Regency Downtown Lexington – Addendum to March
2008 Board Meeting Contract
2.7.4.
Lexington Center Corporation – Rental Agreement for June
11-12, 2008
2.7.5.
Radisson Hotel Cincinnati Riverfront – June 2008
Board Meeting
2.7.6.
Ramada Inn Lexington – PD Meeting on March 13, 2008
Adult Education
2.7.7.
Mountain Telephone – DSL Services for Menifee
Adult Ed - $59.95 per month.
3. Communications and Other
Items
3.1. Staff Reports
Written
Staff Reports
are provided in the board packets.
3.2. Executive Director’s
Evaluation
An
evaluation form for the KEDC Executive Director is provided in the board
packets. Please complete this form and
give or mail to Chairwoman Kelley Crain at the address on the form.
3.3. Nominations for Outstanding
Superintendent
A nomination form for the KEDC Outstanding
Superintendent recognition is provided in the board packets. If you know of someone on the KEDC Board that
you would like to nominate, please complete this form and give or mail to Chairwoman
Kelley Crain at the address on the form.
3.4. KEDC Board Meeting Sponsor
The Kentucky High School Athletics Association is
sponsoring this month’s meeting and reception.