MINUTES
KEDC
Board of Directors
October
17-18, 2007
Hyatt
Regency Downtown, Lexington,
The Kentucky Educational Development Corporation (KEDC) Board of
Directors met on October 17-18, 2007 at the Hyatt Regency Downtown, Lexington,
Members Present:
Mr.
John Paul Amis, Supt., Perry County Schools
Mr. Steve Butcher, Supt., Wolfe County Schools
Dr. Susan Compton, Supt.,
Ms.
Mr. John T. Dalton, Supt.,
Mr.
Mr.
Ronnie Fern representing Mr. John Cordle,
Mr. Matt Wireman representing Mr. Robert Fentress, Supt.,
Ms. Darlene Gee, Supt.,
Mr. Joe Dan Gold, Supt.,
Mr. Larry Hammond, Supt.,
Ms. Linda Hatter, Supt.,
Mr.
Burt Hensley, Supt.,
Mr. Walter “T” Hulett, Supt.,
Ms.
Mr. Bruce Johnson, Supt.,
Mr.
Marshall Kemp, Supt.,
Mr.
Glenn Marshall, Acting Supt., Madison County Schools
Mr. Jeff May, Supt.,
Mr.
Frank Melvin, Supt.,
Mr. Charles Mitchell, Supt.,
Mr.
Tim Moore, Supt.,
Mr. Bill Musick, Supt.,
Mr.
Mr.
Donnie Robison, Supt.,
Mr. Coy Samons, Supt., Supt.,
Ms.
Mary Browning representing Mr. Stu Silberman, Supt.,
Mr. Steve Trimble, Supt.,
Mr. Rick Walker, Supt.,
Mr.
Darryl Wilder, Supt.,
Mr. John Williams, Supt.,
Mr. Larry Woods, Supt.,
Members Not Present:
Mr. Lonnie Anderson, Supt.,
Mr. Ray Ball, Supt.,
Mr. Mark Blackburn, Supt.,
Mr. Chuck Brown, Supt.,
Mr. Dennis W. Byrd, Supt.,
Mr.
Gary Conkin, Supt.,
Mr.
Roger Cook, Supt.,
Mr. Keith Davis, Interim Supt.,
Mr. Phil Eason, Supt.,
Mr.
Robert Fentress, Supt.,
Mr. Ralph Hoskins, Supt.,
Mr. Joe Hunley, Supt.,
Dr. Janice Lantz, Supt.,
Mr.
Roger Marcum, Supt.,
Mr.
Ed McNeel, Supt.,
Mr.
Marvin Moore, Supt.,
Mr.
Lonnie Morris, Supt.,
Mr. Scott Pierce, Supt.,
Mr. Homer Radford, Jr., Supt., E.
Mr.
Maurice Reeder, Supt.,
Mr.
Mr.
Wilson Sears, Supt.,
Mr. Larry Sparks, Supt.,
Mr.
George Thompson, Supt.,
Mr.
Paul Upchurch, Supt.,
Mr. Roger Wagner, Supt.,
Dr. Teresa Wallace, Supt.,
Mr. Larry Warren, Supt.,
Mr.
Mr. Mike White, Supt.,
Mr. Raymond Woolsey, Supt.,
Mr.
John Younce, Supt.,
Guests Present:
Ms.
Mary Browning, Fayette County Schools
Mr.
Andy Dotson, KDE
Mr.
David Eakles, Computrac
Mr.
Wendell Emerson, Ross, Sinclair, and Associates
Mr.
Ronnie Fern, Augusta Independent Schools
Dr.
Roland Haun, EKU
Dr.
Jack Herlihy, EKU
Mr.
Rick Mays, Elliott County Schools
Ms.
Charleen McGee, Madison County Schools
Mr.
Kelly Middleton, Mason County Schools
Mr.
Mark Murray, Rowan County Schools
Mr.
Jim Reinhart, UK
Dr.
Phil Rogers, EPSB
Ms.
Tina Sartori, Computrac
Mr.
H.M. Snodgrass, CKEC
Mr.
Bill Scott, KSBA
Mr.
Larry Stinson, KDE
Mr.
Kevin Talentino, Computrac
Dr.
Bob Tarvin, Schools Facilities Construction Commission
Mr.
Jim Walters, TRANE
Mr.
Matt Wireman, Floyd County Schools
KEDC Staff Present
Mr.
Ms. Jennifer Perry, Grants and Leadership Development
Ms. Tammy Vonderheide, Business Manager
Ms. Terri White, Executive Assistant /
Webmaster
The KEDC Board of
Directors meeting was called to order on Wednesday, October 17, 2007, at 3:00 PM
by Chairwoman Kelley Crain with thirty-two (32) members present. Mr. Coy Samons,
Chair-elect introduced and welcomed the guests to the Board of Directors
meeting.
Guest Speakers
KEDC’s endorsement of a letter to fund full-day kindergarten before funding pre-k programs was approved on a motion by Mr. Coy Samons, and seconded by Mr. Joe Dan Gold.
Mr. Tim Moore and Mr.
Kelly Middleton, Mason County Schools, presented “The Attack on Public
Education”.
Ms. Jennifer Perry,
KEDC, presented “Response to Intervention PD Series”.
Dr. Phil Rogers,
EPSB, gave an update.
Dr. Larry Stinson,
KDE, gave an update.
Mr. Bill Scott,
KSBA, gave a update.
Dr. Tina Sartori
presented “CompuTrac Interactive Classroom Solutions”.
A drawing was held for a T-Shirt and Pen Pad donated by
CompuTrac. Floyd
BUSINESS SESSION AGENDA
1.
Call to Order/Confirm Presence of Quorum (>25%
requires 17 of 64 voting members)
Chairwoman Kelley Crain declared that a quorum was present.
2.
Executive Committee Report & Recommendations – Mr.
Coy Samons
3.
Actions By Consent
On the recommendation of the Executive Director, the Consent Items (
3.1 – 3.6.5), were approved on a motion by Mr. Steve Butcher,
and seconded by Mr. Tim Moore.
3.1.
Approval of Minutes
Recommend approval of the attached minutes of the September 19-20, 2007 regular meeting.
3.2. Approval of Financial Report and Orders of the
Treasurer
Recommend approval of the financial reports for September 2007 and the Orders of the Treasurer for the period of September 1 through
September 30, 2007.
3.3.
Personnel Report
Recommend that the Board acknowledge receipt of the Executive
Director’s Report on Personnel Actions as follows:
3.3.1.
Employed
Donnie Osborn, Martin County Adult Education Instructor, for 1400 hours to be
paid from the KEDC Family Lit/ABE/GED Salary Schedule at Class 3, Step 0,
effective September 18, 2007.
3.4. Collective Bidding
3.4.1. Recommend acknowledgement of the Executive Director’s
approval of bid contracts with the following list of vendors from the
CLS2007.015 Catalog/Price List/Store Shelf bids which were opened and made
effective on September 10, 2007. We
received 34 bids for CLS2007.015, of which 19 have been awarded, and 15 were
rejected.
|
Supplier
Name |
Napa
Auto Parts |
|
B
& H Foto & Electronics Corp. |
Olympia
Sales |
|
Capstone
Press, Inc |
Picture
Window Books, Llc |
|
Children's
Library Resources |
Proforma |
|
Compass
Point Books, Inc |
Ready
Business Machines |
|
Creative
Promotional Solutions |
Red
Brick Learning, Llc |
|
Eastgate
Ink&Toner |
Sharp
Promotional Products |
|
J.P.
Cooke Co. |
Stone
Arch Books, Llc |
|
Kentucky
Specialties, Inc. |
Thomas
Recreation Equipment, Inc. |
|
Lexington
Printing |
Toadvine
Enterprises |
3.5.
Passenger Van Bid –
MV-2007-08
KEDC received bids
from four vendors for the 2007 Dodge Grand Caravan SXT minivan bid invitation,
bid reference number MV-2007-09. The bid
was evaluated based on cost, deliverability, and warranty. Bids were received from:
·
Hamilton-Fairfield
Dodge Jeep, 2007 Dodge Grand Caravan SXT, $21,942.00
·
Jeff
Wyler Chrysler Jeep Dodge, 2007 Dodge Grand Caravan SXT, $22,736.00
·
McClusky
Chevrolet, 2007 Chevrolet Uplander LT, $25,400.00
·
Superior
Chrysler Dodge Jeep, 2007
(Invalid submission, no signed Statement
of Submission enclosed with bid)
Recommend acknowledgement of the Executive Director’s acceptance of
Hamilton-Fairfield Dodge Jeep’s low bid for two 2007 Dodge Grand Caravans SXT for
$21,942.00 each.
3.6.
Contract Approvals
Recommend approval of the following contracts and agreements (contract
period is for FY2007-2008 unless otherwise noted):
General Fund
3.6.1.
El Hasa Temple – P-16 Ashland Regional
College Fair - $400.00
3.6.2.
Hyatt Regency Lexington – October 14, 2007 –
Math Alliance Meeting
3.6.3.
Ramada Conference Center Lexington – PD
Meeting November 8, 2007
Adult
Education
3.6.4.
Council
on Postsecondary Education – KY Adult Ed Contract - $1,147,662.00
Wilderness
Trail Educational Cooperative
3.6.5.
Kentucky
Department of Parks Group Contract – September 4, 2007 Meeting
4. Actions with Discussion
4.1. Line of Credit
On the recommendation of the Executive
Director, authorization for KEDC to establish and for Stan Riggs to be the
signatory for a $500,000 line of credit was
approved on a motion by Mr. Bill Musick, and seconded by Mr. Tim Moore.
Recommend authorization to establish and be
the signatory for a $500,000 line of credit with First & Peoples Bank of
Russell, Kentucky to cover cash flow needs due to the large amount of
receivables. The current receivables of
$1,205,000 include $340,000 due from the state Adult Ed programs plus approximately
$600,000 due from USF funded technology projects. Adult Education was three and one/half months
into the year when they paid us last year and we are again three and one/half
months into this year and we have not received any AE funds. The USF has historically been very slow in
paying KEDC and the districts funds due for completed projects. Our carryover balance normally covers our
cash flow needs but the line of credit is needed to assure that payrolls are
met and that we can pay our bills. Our
cash balance as of October 15 is approximately $57,000 and we are holding
vendor bills unpaid. The October 31
payroll will require more than $100,000.
5.
Communications and Other Items
5.1. Staff Reports
Written Staff Reports will be provided in the board packets.
The meeting was recessed until Thursday,
October 18, 2007, at 8:30 AM.
The KEDC Board of Directors meeting was reconvened Thursday, October
18, 2007 at
Guest Speakers
Mr. Andy Dotson, KDE, presented “Improving Student Learning Through Leadership”.
Dr. Jack Herlihy, EKU, presented “Update on the Center for Educational Research in Appalachia”.
A drawing was held for two $100 awards for instructional
supplies donated by Ross, Sinclair & Associates. Rowan
There being no
further business, the meeting was adjourned on a motion by Mr. Tim Eaton,
seconded by Ms. Nancy Hutchinson.
KEDC
BOARD OF DIRECTORS MINUTES
October
17 - 18, 2007
SIGNATURES
________________________________ ________________________________
Ms. Kelley Crain Mr.
Chairwoman
Secretary to the Board