Development Corporation (KEDC)
Regular Board Meeting
Wednesday,
SEPTEMBER 19, 2007 3:00 – 5:00 PM
Hyatt
Regency downtown, Lexington,
Ms. Kelley Crain, CHAIRWOMAN
BUSINESS SESSION AGENDA
1.
Call to Order/Confirm Presence of Quorum (>25% requires 17 of 64
voting members)
2. Executive Committee Report
& Recommendations – Mr. Coy Samons
3. Actions By Consent
3.1. Approval of Minutes
Recommend
approval of the attached minutes
of the July 18, 2007 regular meeting.
3.2.
Approval of Financial Report
and Orders of the Treasurer
Recommend
approval of the financial
reports for June 2007 (after year-end close), July 2007 and August
2007 and the Orders of the Treasurer for the period of June
1, 2007 through June 30, 2007 (after year-end close), July
1, 2007 through July 31, 2007 and August
1, 2007 through August 31, 2007.
3.3.
KEDC Membership Withdrawals
Recommend approval of KEDC membership termination for
the following school district effective July 1, 2007 as requested by the
district:
3.4. Personnel Report
Recommend
that the Board acknowledge receipt of the Executive Director’s Report on
Personnel Actions as follows:
3.4.1.
Accepted the
resignation of Traci Sharpe, Wilderness Trail Educational Cooperative
Consultant, effective June 30, 2007.
3.4.2.
Increased
salary for Debbie Lawson, UC Secretary, to $19.00 per hour, as approved by the
Upper Cumberland Special Education Cooperative Board of Directors effective
July 1, 2007.
3.4.3.
Employed Carl
Rodgers, EKCSMT Gift Shop/Window Ticket Clerk, effective July 27, 2007 at a
salary of $7.00 per hour with a 90 day probationary period.
3.4.4.
Accepted the resignation
of Rachel Elswick, EKCSMT Clerk, effective July 28, 2007.
3.4.5.
Employed
Rebecca Greer, Lincoln County Adult Education part-time, temporary, at a Class
2, Step 0, effective August 7, 2007.
3.4.6.
Accepted the resignation
of Darrick Kouns, Technology Wiring Helper, effective August 10, 2007.
3.4.7.
Accepted the resignation
of Rocky Wallace, Instructional Support Director, effective August 31, 2007.
3.4.8.
Terminated
employment of Phillip Matt Bell, Temporary Technology Wiring Helper, effective
September 12, 2007.
3.4.9.
Employed Shana Prater, EKCSMT Gift Shop/Window Ticket
Clerk, effective September 8, 2007, at a salary of $7.00 per hour with a 90 day
probationary period.
3.5. Collective Bidding
3.5.1. Recommend acknowledgement of the Executive Director’s
approval of bid contracts with the following list of vendors from the
CLS2007.012 Catalog/Price List/Store Shelf bids which were opened and made
effective on July 30, 2007. We received
25 bids for CLS2007.012, of which 18 have been awarded, and 7 were
rejected.
|
4-J Enterprises, Inc. Dba Dr Jones Dist. |
KIS Industries, Inc |
|
American Cost Consultants |
Lykins Oil Company |
|
Anderson Office Supply Co. Inc. |
Miami Systems Corporation |
|
Custom T's |
MidAmerica Books |
|
East Sporting Apparel |
Oriental Trading Company, Inc. |
|
Gale's Distributors |
Palos Sports Inc |
|
Hillbilly's Tease |
Precision Printing Co. |
|
Hooten Equipment Company |
Shiffler Equipment Sales, Inc. |
|
Kelly Brothers Furniture Inc |
Slone Refrigeration Co. Inc. |
3.5.2. Recommend acknowledgement of the Executive Director’s
approval of bid contracts with the following list of vendors from the CLS2007.013
Catalog/Price List/Store Shelf bids which were opened and made effective on
August 13, 2007. We received 16 bids for
CLS2007.013, of which 13 have been awarded, and 3 were rejected.
|
A-C
Brake Co., Inc. |
KIS
Industries, Inc |
|
Alliance
Printing |
Miami
Systems Corporation |
|
Creative
Tees N Designs |
Neutron
Industries |
|
Custom
Trophy & Apparel |
Pioneer
Mfg. Company |
|
Double
Dog Dare, Llc |
Summit
Sports Group |
|
Headsprout,
Inc. |
Tools
Unlimited |
|
Hooten
Equipment Company |
|
3.5.3. Recommend acknowledgement of the Executive Director’s
approval of bid contracts with the following list of vendors from the
CLS2007.014 Catalog/Price List/Store Shelf bids which were opened and made
effective on August 27, 2007. We
received 24 bids for CLS2007.014, of which 19 have been awarded, and 5 were
rejected.
|
Allied-Central |
Staples
Business Advantage |
|
B&W TV
&Appl. Co. |
Stewart
Signs |
|
Chris's Guitar
Shop Inc. |
Strawbridge
Studios, Inc. |
|
Custom
Promotional Products |
Thompson
Enterprises |
|
East
Ky Security Plus |
TIFCO |
|
Innovative
Ad Specialties |
TMS-South |
|
International
Laser Group |
Vine
& Branch, Llc |
|
Learning
Zonexpress |
Weller Truck Parts |
|
Mountain
City Electric |
XRX Ink, Inc dba
XBS |
|
Stanton's Sheet
Music |
3.5.4.
Office-School Supply Preferred Vendor Bid –
PV-OS-2007-07.001
Recommend
acknowledgement of the Executive Director’s approval of the Office-School
Supply Bid contract with School Specialty effective July 1, 2007 with the annual
option to renew and the following modifications to the bid listed below:
·
Add Cafeteria
Furniture to the list of products with a 10% discount
·
Add Classroom
Furniture to the list of products with at 10% discount
·
Add Office
Furniture to the list of products with a 10% discount
·
Add catalog items
with suffix “N” to the list of products
with a 10% discount
·
These additions
to the original bid package provide complete coverage of all items in the
School Specialty catalog
·
Delete the
restocking fee on all items
Recommend
acknowledgement of the Executive Director’s rejection of the following bids due
to item availability and cost:
·
ABC School Supply
·
Caboodle
Cartridge
·
Childcraft
Education Corp.
·
General Binding
Corporation
·
Global Gov’t / Education
Solutions Inc.
·
MRO Express, LLC
·
Office Max, Inc.
·
Quill Corporation
·
Standard
Stationery Supply Co.
·
The Library
Store, Inc.
3.5.5.
Collective Bidding
Authorizations
Recommend
authorization on an ongoing basis for the Executive Director to:
·
renew (extend)
and/or solicit and accept Catalog/Price List/Store Shelf Discount Bids for the
various bid item categories in accordance with the currently approved model bid
specifications;
·
renew (extend)
and/or solicit and accept Prime or Preferred Vendor Core Item Bids as needed
for the various bid item categories in accordance with the currently approved
model bid specifications;
·
renew (extend)
and/or solicit and accept Bread, Dairy, and Ice Cream Bids as needed for the
various bid item categories in accordance with the currently approved model bid
specifications;
·
solicit bids on
behalf of KEDC and member districts for various insurance coverage policies in
accordance with the currently approved model bid specifications;
·
modify model bid
specifications as needed for changes in laws, regulations, and/or to meet the
needs of the collective bidding program, and to meet specific requirements of a
bid category.
The
Executive Director will report any actions taken on behalf of the KEDC Board of
Directors at the next meeting of the Board.
3.6. Passenger Van Bid – MV-2007-08
KEDC
received one bid for the purchase of two Dodge Grand Caravans.
·
Superior
Chrysler/Jeep/Dodge - $23,902.00 each
Recommend
acknowledgement of the Executive Director’s rejection of all bids due to lack of
competition and prior bid pricing. A new
bid has been issued (MV-2007-09) and is scheduled to be opened on September 21,
2007.
3.6.1. Grant Approvals
Recommend approval and endorsement of grant applications and receipts for the
following special education cooperatives:
·
Big East
Educational Cooperative - $883,280.00
·
·
Wilderness Trail
Educational Cooperative - $630,259.00
3.7.
Contract Approvals
Recommend
approval of the following contracts and agreements (contract period is for
FY2007-2008 unless otherwise noted):
General Fund
3.7.1.
Embassy
Suites – April 2008 Board Meeting
3.7.2.
Hyatt
Regency Downtown Lexington – October 2008 Board Meeting
3.7.3.
KSBIT
Workers’ Comp Fund Member Self-Insurance Agreement
3.7.4.
Ramada
Conference Center – August 29, 2007 – SLC Closeout Meeting
3.7.5.
Measured
Progress, Inc. – Math Alliance Contract - $19,698.00
3.7.6.
Nancy
Satterfield – KEDC Math Alliance Consultant - $500.00 plus travel
3.7.7.
Silver
Strong & Associates, LLC – Thoughtful Classroom Project Year 2 - $120,000
3.7.8.
Wilderness
Trail Fiscal Agent Agreement for 2007-2008 (Revised)
3.7.9.
Big
East Educational Cooperative Fiscal Agent Agreement for 2007-2008 (Revised)
Adult Education
3.7.10.
Aldersgate
Camp – Adult Ed Retreat December 6-7, 2007
3.7.11.
Applegate
Brothers – Lease for Greenup County Adult Ed Center - $7,200.00
3.7.12.
Carter
County Detention Center – GED Test Center Agreement
Big East Educational
Cooperative
3.7.13.
Holiday
Inn Hurstbourne, Lexington – Compression Planning Workshop Sept. 23-26, 2007
3.7.14.
Misty
Lay – RTI for School Psychologist Cadre - $495.08
3.7.15.
McNellis
and Associates – Compression Planning Workshop, Sep. 24-26, 2007
3.7.16.
Safe
Crisis Management – JKM Training, Inc. – November 15-16, 2007 - $3,000.00
Wilderness Trail Educational
Cooperative
3.7.17.
Cheryl
Lancaster – Summer Institute Consultant - $500.00 plus travel and copies
3.7.18.
Jennifer
Whitt – Summer Institute Consultants - $500.00 plus travel and copies
3.7.19.
M.
Shawn Reaves - Summer Institute Consultant - $500.00 plus travel and copies
3.7.20.
Angela
Bray - Summer Institute Consultant - $500.00 plus travel and copies
3.7.21.
Tracy
Singleton - Summer Institute Consultant - $200.00 plus travel and copies
3.7.22.
Jennifer
Bell - Summer Institute Consultant - $800.00 plus travel and copies
3.7.23.
Melissa
Garmon - Summer Institute Consultant - $400.00 plus travel and copies
3.7.24.
Becki
Edwards - Summer Institute Consultant - $400.00 plus travel and copies
3.7.25.
Kathy
Isenhour - Summer Institute Consultant - $500.00 plus travel and copies
3.7.26.
Belinda
Henson - Summer Institute Consultant - $400.00 plus travel and copies
3.7.27.
Karen
Miller - Summer Institute Consultant - $200.00 plus travel and copies
3.7.28.
Connie
Brookins - Summer Institute Consultant - $500.00 plus travel and copies
3.7.29.
Karen
King - Summer Institute Consultant - $500.00 plus travel and copies
3.7.30.
Denise
Nyborg - Summer Institute Consultant - $200.00 plus travel and copies
3.7.31.
Kristen
Hammond – Summer Institute Consultant - $500.00 plus travel and copies
3.7.32.
Commonwealth
of KY – National Board for Professional Teaching Standards - $73,025.00
3.7.33.
Hyatt
Regency Lexington – PD Meeting on September 13, 2007
4. Communications and Other
Items
4.1. Director of Instructional Support and Adult Education Director Positions
I have accepted, with regret, the resignation of Rocky
Wallace from the positions of Director of Instructional Support and Adult
Education Director. Rather than
routinely filling those positions, I am taking the time to thoroughly consider
the present and future needs of KEDC’s Instructional Support efforts including
the Adult Education Centers. I have invited and received input from staff
at KEDC and the Adult Education Centers.
I am now seeking input from the superintendents as well as other stakeholders
in the Instructional Support programs and services. I am asking folks to
think outside the box and truly help us identify what schools need to help them
go from good to great. I am more interested in how and what than who
right now. Once the structure and how we will organize is decided then we
will start looking to get the right people in the right spots. TO ASSIST US IN THIS NEEDS ASSESSMENT
PLEASE COMPLETE THE QUESTIONAIRE IN YOUR FOLDER.
4.2. Information Regarding Statement on Auditing Standards (SAS) 112 – Communicating Internal Control Related
Matters Identified in an Audit
A new audit standard (SAS No. 112) went into effect
for audits with periods ending on or after December 15, 2006. In your folders are three documents
explaining SAS No. 112 which is a Statement on Auditing Standards entitled Communication of Internal Control Related Matters Identified in an
Audit that provides guidance to auditors on communicating matters related to
an organization’s internal control over financial reporting that your auditor
may identify during the audit of your district’s financial statements. Depending on how zealous your auditor is, you
may or may not have heard of this new standard, but you should be prepared in
any case. We will ask KDE to address
this with superintendents and finance officers in the coming months.
4.3. Audit Agreement
Tichenor & Associates, CPA and Management Associates,
is contracted to conduct the 2006-07 KEDC audit through the Auditor of Public
Accounts. We have received the
engagement letter and are awaiting the dates of when they will begin the audit.
4.4. Staff Reports
Written
Staff
Reports will be provided in the board packets.