Kentucky Educational
Development Corporation (KEDC)
Regular Board Meeting
Wednesday,
September 17, 2008 3:00 – 5:00 PM
Hyatt Regency, downtown Lexington, kentucky
Mr. Coy Samons, Chairman
BUSINESS SESSION AGENDA
1. Call to Order/Confirm
Presence of Quorum (>25% requires 16 of 61 voting members)
2. Executive Committee Report & Recommendations – Mr.
Coy Samons
3. Actions By Consent
3.1. Approval of Minutes
Recommend
approval of the attached minutes of
the July 16, 2008 regular meeting.
3.2. Approval of Financial Report
and Orders of the Treasurer
Recommend
approval of the financial reports for June 2008 After Year-end Close, July 2008 and
August 2008 and the Orders of the Treasurer for the period of July 1 through July 31, 2008 and August 1 through August 31, 2008.
3.3. Personnel Report
Recommend
that the Board acknowledge receipt of the Executive Director’s Report on
Personnel Actions as follows:
3.3.1.
Employed
Natalie Blum, Administrative Assistant, to be paid from the
Professional/Technical Hourly Salary Schedule at Class 4, Step 1, effective
August 11, 2008 for 246 days.
3.3.2.
Terminated
the employment of Trey Hensley, Technology Cabling Helper, effective August 11,
2008.
3.3.3.
Employed
Linda Comley, Wilderness Trail Special Education Consultant, effective July 21,
2008, to be paid from the Director/Coordinator/Consultant Salary Schedule at
Class 8, Step 20.
3.4. Collective Bidding
3.4.1.
Recommend acknowledgement of the Executive
Director’s approval of bid contracts with the following list of vendors from
the CLS2007.030 Catalog/Price List/Store Shelf bids which were opened and made
effective June 30, 2008. We received 9
bids for CLS2007.030, of which 8 have been awarded. BooksAMillion.com was rejected for bidding in
the incorrect category.
Bumblebee Marketing, Inc. Rosen
Publishing Group
Jack Kain Ford Sargent-Welch
Lincolns Loft Science
Kit LLC
Music Central, Inc. Superior
Office Service, Inc.
3.4.2. Recommend
acknowledgement of the Executive Director’s approval of bid contracts with the
following list of vendors from the CLS2007.031 Catalog/Price List/Store Shelf
bids which were opened and made effective July 14, 2008. We received 15 bids for CLS2007.031, of which
14 have been awarded. AutoEngenuity was
rejected for not willing to comply with the no shipping fee policy.
|
All Sweats
Screenprinting |
Heinemann-Raintree |
|
Central Forms
Solutions |
Jeffrey Shelton
Photography |
|
Coca-Cola |
Kona Products LLC |
|
Comark Building
Systems, Inc. |
Lester
Recreation Designs |
|
Dick Blick
Company |
MCPC |
|
Equipment Guys,
The |
Press
Educational DBA School Crossing |
|
Fantastics |
Print Shop,
Inc., The |
3.4.3. Recommend acknowledgement of the Executive Director’s
approval of bid contracts with the following list of vendors from the
CLS2007.032 Catalog/Price List/Store Shelf bids which were opened and made
effective July 28, 2008. We received 10
bids for CLS2007.032, of which 7 have been awarded. CIM Audio Visual, Learning Services and The
Parent Institute were rejected due to already being awarded vendors. Their previous bids will remain in effect.
|
A.N.C.
Promotions, Inc. |
|
Auto Glass
Works LLC |
|
Championship
Products |
|
Electronic
Specialty Company |
|
M-C Sales &
Service, Inc. |
|
Teacher's
Express |
|
The Print Shop,
Inc. |
3.4.4. Recommend
acknowledgement of the Executive Director’s approval of bid contracts with the
following list of vendors from the CLS2007.033 Catalog/Price List/Store Shelf
bids which were opened and made effective August 11, 2008. We received 11 bids for CLS2007.033, of which
9 have been awarded.
|
4-J ENTERPRISES, INC. DBA
DR JONES DIST. |
N.E.Zabkar, Corp. |
|
Advanced Fitness Solutions |
Sew Easy Embroidery |
|
Lagco Inc |
Surplus CD Rom |
|
Lykins Oil Company |
V.G. Reed & Sons, Inc. |
|
Lesco Sales & Service |
Bluegrass International Trucks was rejected because
their account is not current.
Sounds Listening Environment, Inc. was rejected due to
not adhering to the shipping policy.
3.4.5. Dairy
Preferred Vendor Bid – PV-Dairy-2008-09
Recommend
acknowledgement of the Executive Director’s approval of bid contracts with the
following list of vendors from the PV-Dairy-2008-09 Dairy Preferred Vendor Bid
which were opened and made effective August 1, 2008 through July 31, 2009:
Dean-Milk Company LLC
FLAV-O-RICH Dairies LLC
U. C. Milk Co., LLC dba
Goldenrod Dairy
Modern Foods
Prairie Farms Dairy –
Holland Dairy
Purity Dairies,
LLC.
Southern Belle Dairy
Louis Trauth Dairy,
LLC
United Dairy
3.4.6. Bakery
Preferred Vendor Bid – PV-Bakery-2008-09
Recommend
acknowledgement of the Executive Director’s approval of bid contracts with the
following list of vendors from the PV-Bakery-2008-09 Bakery Preferred Vendor
Bid which were opened and made effective August 1, 2008 through July 31, 2009
Interstate Brands
Corporation-Knoxville
Interstate Brands
Corporation-Cincinnati
Earthgrains Baking Company
Klostermans Baking Company
3.4.7.
Ice Cream
Preferred Vendor Bid – PV-IC-2008-09
Recommend
acknowledgement of the Executive Director’s approval of bid contracts with the
following list of vendors from the PV-IC-2008-09 Ice Cream Preferred Vendor Bid
which were opened and made effective August 1, 2008 through July 31, 2009Modern
Foods
Prairie Farms Dairy –
Holland Dairy
Purity Dairies, LLC.
Southern Belle Dairy
Louis Trauth Dairy,
LLC
Blue Bell Creameries
3.5.
Grant Approvals
Recommend approval and endorsement of grant
applications and receipts for the following special education cooperatives:
·
Big East
Educational Cooperative - $888,359.00
·
Upper Cumberland
Educational Cooperative - $798,247.00
·
Wilderness Trail
Educational Cooperative - $643,645.00
3.6.
Audit Agreement
The Auditor of Public Accounts has solicited bids for
KEDC’s 2007-2008 audit. At this time an
auditing firm has not been selected.
3.7.
Line of Credit
Recommend authorization to renew and maintain a
$500,000 line of credit with First and Peoples Bank & Trust of Russell,
Kentucky, to cover potential cash flow needs.
3.8.
Declare Surplus Property
3.8.1.
Recommend declaring a 2001 Dodge Stratus as surplus
property for disposal by advertising for sealed bids and/or auction utilizing
eBay, and to authorize the Executive Director to accept the highest bid and
complete the sale.
3.8.2.
Recommend ongoing
authorization for the Executive Director to determine surplus property to be disposed
of by advertising for sealed bids and/or auction utilizing eBay, and to accept
the highest bid and complete the sale for each item listed, or to dispose on
site any items not receiving a bid, with a report of items disposed of to be
presented at the next regular KEDC Board meeting.
3.9.
Passenger Vehicle Bid
Recommend authorization to solicit bids for the
purchase of up to three passenger vehicles or vans and authorize the Executive
Director to award bids based on lowest and best bid.
3.10. Contract Approvals
Recommend
approval of the following contracts and agreements (contract period is for
FY2008-2009 unless otherwise noted):
General Fund
3.10.1.
Steve Grizzle – SBDM Council Training on July 24, 2008
and August 18-19, 2008.
3.10.2.
Lexington Downtown Hotel & Conference Center –
Lodging for Sept. 2-4, 2008
3.10.3.
DoubleTree Guest Suites, Lexington – March 2009 Board
Meeting
3.10.5.
School
Specialty – Office/School Supply Contract renewal through June 30, 2008
3.10.6.
Office Depot
– Office/School Supply Contract renewal through June 30, 2008
3.10.7.
Ramada
Conference Center – PDC Meeting September 11, 2008
3.10.8.
Hyatt Regency
Lexington – Event Rooms and Catering on November 17-18, 2008
3.10.9.
Lexington
Center Corporation – Jack Canfield Event November 18, 2008
Adult Education
3.10.10.
Applegate Brothers – Lease Agreement for Greenup Adult
Education Center - $7,200.00
BIG EAST EDUCATIONAL
COOPERATIVE
3.10.11.
Stephanie Barker – Learning Through Structure Workshop
on July 14-18 - $1,260.00
3.10.12.
Amanda Carter – Learning Through Structure Workshop on
July 14-18 - $1,104.60
3.10.13.
Carla Malone – Learning Through Structure Workshop on
July 14-18 - $1,377.60
3.10.14.
Donna Oakley – Learning Through Structure Workshop on
July 14-18 - $1,612.80
3.10.15.
Kelli Prater – Learning Through Structure Workshop on
July 14-18 - $1,436.40
3.10.16.
Stephanie Tiller – Learning Through Structure Workshop
on July 14-18 - $1,163.40
WILDERNESS TRAIL EDUCATIONAL
COOPERATIVE
3.10.17.
Becky Edwards – Consultant for Summer Institute – July
9-10, 2008 - $558.00
4. Communications and Other
Items
4.1. News You Can Use
A “News You Can Use” document is in your
folders and found at this link to provide information that you can use and/or
pass on to others in your district. Some
information will concern KEDC but it will also include tips and information
from other sources.